Staff engagement

The Academic Administration Division (AAD) comprises those sections of University Administration and Services (UAS) which support most aspects of academic administration, working closely with departments and colleges in helping to coordinate this work across Oxford.

The AAD Communications Office is responsible for developing staff understanding of the Division’s aims and activities and for promoting effective communication and engagement in our large and dispersed institutional structure.

Through our activities we seek to ensure a smooth transition to Oxford for staff and to help retain the best staff; to promote the equality of opportunity for staff development; and to develop our capacity to share information and to work collaboratively with colleagues in order to co-ordinate the University’s administrative activities more effectively.

The AAD online

The AAD Communications Office manages the Division’s web presence, including developing content and, analysing usage in order to effectively promote the work of the AAD to the collegiate University. The responsibility includes management of the AAD SharePoint and WebLearn work areas.

An effective website is always a work in progress. Whether improvements are big bang or gradual incremental steps, we will work with you to help you to develop your AAD section’s online presence. Maintaining a website involves a number of elements in order to ensure that the content remains relevant, accurate and easily accessible. This includes checking regularly for broken links, ensuring style consistency and becoming well-acquainted with your online publishing system. The AAD Communications Office offers guidance for administrators on updating and maintaining content online. View our Publications page for advice on writing for the web and Your online presence page for setting up a web presence.

AAD News Alert – communicating across the collegiate University

The AAD News Alert is a subscription-based fortnightly email bulletin containing news, updates, events and deadlines relating to student administration in its widest sense. Used by staff across the collegiate University, the AAD News Alert has the largest subscription base and the widest reach of all internal communications publications.

Discuss with us how to become a regular contributor or to utilise this channel as part of your promotion or communications plan. You can subscribe to receive the AAD News Alert. An archive of news is also available for reference.

Academic Registrar's Briefing

The Academic Registrar's Briefing gives those involved in student-facing and academic administration positions a chance to hear and ask questions about important internal and external developments, and offers an opportunity to meet others working in similar roles across the collegiate University.

It is open to all, but is particularly relevant to colleagues in academic administration roles across the collegiate university, including senior tutors, bursars, admissions co-ordinators, departmental/college administrators and divisional office staff.

The presentation slides from previous Academic Registrar's Briefing events can be found below:

Academic Registrar's Briefing HT18 Presentation Slides (3,713kb)

Academic Registrar's Briefing TT18 Presentation Slides (2,340kb)

Academic Registrar's Briefing MT18 Presentation Slides (4,802kb)

Learn more about the University – the UAS Induction Programme

A half-day event for new University administrative staff, providing an introduction to the University’s structure, history and central services. With c 250 attendees a year, the UAS Induction Programme is a great way for new staff to become acquainted with the University environment including meeting representatives from a variety of UAS sections and networking with colleagues. Staff joining a UAS section or a division, department or faculty in an administration role will receive an invitation to attend the UAS Induction.

Create engaging staff publications

We are here to advise on the production of print materials, including guidance on timing, content, format and layout, or simply as a copy-editing or proof reading service. We may also be able to secure you access to the Oxford University Press Gift in Kind print funding.

Do you need student- or Oxford-related images for your publication? The AAD Communications Office has a subscription to the University of Oxford Image Library that can be used for AAD materials. Contact us to discuss your image needs.

Academic Administration Challenge

The Academic Administration Challenge took place in Michaelmas term 2017, giving staff the opportunity to suggest ways of making academic administration processes simpler and more effective – by contributing to an online ‘ideas platform’.

More than 60 ideas were submitted in total, spanning a broad range of topics including exams, course information, admissions, student administration and improving our ways of working.

Of the ideas, more than 35 will be picked up for action by different AAD sections, or investigated further. A further eight are already in progress, and 20 more will be referred to other UAS sections including Personnel Services and IT.

A list of submitted ideas can be viewed here.