Alternative arrangements and factors affecting performance

Alternative examination arrangements

Alternative arrangements specifically for written examinations can only be made once permission has been sought via the Exam Administration and Services team.

Please refer to the List of alternative examination arrangements (317kb) that can and cannot be accommodated at the Examination Schools and Ewert House. No extra time for computer sittings can be accommodated at Ewert House. Where alternative arrangements cannot be accommodated at the Examination Schools, the examination will need to be taken at the student's college.  

Alternative examination arrangements at the Examination Schools

If a candidate is sitting their examination with alternative arrangements at the Examination Schools, the Exam operations team will make the required adjustments and these will be confirmed to the student on their individual timetable. If a student's timetable is incorrect, they are advised to contact their College Office immediately.

Alternative examination arrangements in college 

If a student is sitting their examination with alternative arrangements in college, the college will make the required adjustments and organise invigilation. Please refer to the Examination Rooms in Colleges (83kb) guidelines for factors to consider when arranging a room in college for the examination to take place.

Where a computer is required as part of the alternative arrangement provision in college, please refer to the IT College Exam Sittings (229kb) guidance document.

The list of approved college invigilators is available on the College Invigilation WebLearn site. Details of the approved alternative arrangements will be confirmed to the student on their individual timetable – stating that the examination will take place in college. If a student's timetable is incorrect, they are advised to contact their College Office immediately. The College Invigilator is required to collect the examination pack for that specific examination from the Examination Schools 30 minutes before the start time of the examinations (unless prior approval has been sought to collect the pack 45 minutes prior to the examination start time).

Administration of applications for alternative examination arrangements

Students requiring adjustments due to a disability are encouraged to speak to their College Office, the Oxford University Student Union Student Advice Service, and/or the Disability Advisory Service about the range of arrangements potentially available to help them in their studies and their examinations. Further information is available on the Alternative arrangements page of the Oxford Students website.

Students are advised to apply for alternative arrangements for their examinations as early as possible and not later than week 4 of the term before their examinations are due to take place, through their College Office or via the Disability Advisory Service.

We strongly encourage colleges to liaise with us to discuss exam adjustment options in advance of making a formal application. In some cases we may be able to offer solutions that will mitigate the need for a college sitting altogether. We are also happy to meet with students, by appointment, to discuss any worries they may have about sitting their exams in the Examination Schools.

Applications should be submitted by the College Officer to the Exam Administration and Services team, together with the relevant supporting material, via the SharePoint site.

Confirmation of examination arrangements that have been granted will be sent to the College Officer, Chair of Examiners and Course Administrator for the student’s course. Students can also find details of the alternative arrangements that have been granted on their individual examination timetable.  

If you have any questions or experience problems accessing the SharePoint site please contact the Exam Administration and Services team

Administration of applications for factors affecting performance

Students are advised to discuss their circumstances with their college and consult the Examination Regulations for further information.

Applications for consideration of factors affecting examination performance should be submitted by the College Officer to the Exam Administration and Services team, together with the relevant supporting material, via the SharePoint site.

Information supplied before the examination board has met will be passed to the Chair of Examiners to be taken into consideration, and a confirmation email will be sent to the student and their College Officer.

Once an outcome to a factors affecting performance application has been agreed upon by the examination board, that outcome should be documentated and retained with the examination board minutes and a brief outcome form completed to be returned to the student.

The report to be retained with the board minutes and further guidance is available in the Policy and Guidance for Examiners

The factors affecting performance outcome action taken by the examiners will be available within eVision and via Student Self Service. Students who have made a factors affecting performance application as of 1 October 2016 will be able to view the outcomes on their results page when their results have been released.

If you have any questions or experience problems accessing the SharePoint site please email Exam Administration and Services team.