Examination services

Keeping your details up to date

Colleagues in colleges and departments are asked to advise the Examination Services team of key administration contacts in order to ensure they receive relevant information and updates on matters relating to:

  • alternative examination arrangements;
  • late/non submission of work;
  • scheduling of examinations, exam papers, materials and related matters;
  • point of contact in college during live examinations;
  • details relating to factors affecting performance.

Please ensure up-to-date contact details are emailed to exam.services@admin.ox.ac.uk.

Script and submission archive store

The University's central examination script and submission archive store is located at the Examination Schools. Archived work is typically held for 6 months after results depending on the duration and structure of the course.

Students are not permitted to view or retrieve examination scripts or submitted work. Appeals regarding marks or results should be made via the University Proctors. Data Protection requests to view comments should be made via Council Secretariat and carry a £10.00 administration fee. Comments held on candidates should be retained by the relevant department.

Examiners/Departments submitting work should ensure that:

  • you have booked a time slot to deposit work at the Examination Schools via email exam.services@admin.ox.ac.uk;
  • work is separated by candidate and stored in candidate number order to ensure work can be easily located in the case of an appeal;
  • each archive box is labelled clearly with the course, candidate numbers, and year, using the  Archive Label template (27kb)
  • all comment sheets and mark sheets are removed and retained by the relevant Department to ensure comments can be easily located in the case of a request made under the Data Protection Act for a candidate to read all written comments about their work.

The Policy and Guidance for Examinations provides clarity on department responsibilities for the retention of examination scripts and submissions in the event of an academic appeal or complaint by a candidate. The Proctors’ Office will notify the relevant department on receipt of a complaint or appeal, confirming that all of the papers completed by the candidate in that academic year should be located and retained. Please refer to the Script Archive Guidance 2016 (335kb) when preparing work for storage. 

Transcription of Illegible Scripts

The Examination Services team coordinates transcription sessions of illegible examination scripts, providing accommodation and trained invigilation and typing staff. Further information relating to booking a transcription session is available in the College Transcription Guidelines (210kb).

Students requested to transcribe exam scripts are required to pay an administrative fee of £40.00 ahead of the transcription session plus the invigilator and typists' time at £12.00 per hour for both invigilator and the typist. Payments should be made via the Transcription online shop.

Mock examinations and examination orientation

Mock examinations and examination orientation are open to both undergraduate and graduate students. Sessions are held in Week 6 of Hilary term and Week 3 of Trinity term. Students have found the sessions a useful opportunity to familiarise themselves with the Examination Schools and examination regulations and a useful practice timed-examination experience. More information is available on the Mock examinations page of the Oxford Students website. Students must register to attend via the Mock Examination WebLearn site in order to book a place and receive updates regarding sessions available.

Collection Booklets

Collection booklets are available to colleges to purchase for College Collections. Booklets cost 12p per booklet and available to purchase via the Collection Booklet online shop if paying with a credit card. If you do not have a credit card available to you, please email exam.services@admin.ox.ac.uk with order details.