Systems, access, training & support
Guide to systems
The following systems are available in support of student administration:
Details of how to access OSS are available below, for access to the other systems listed please speak to your line manager.
| System | Description |
|---|---|
| ADSS (Admissions Decision Support System) | Undergraduate admissions systems for colleges and departments |
| Embark | Online graduate application used by applicants, departments and colleges |
| (OSS) (Oracle Student System) | Acts as a central repository for student data from admissions through to graduation (including detailed assessment marks), which can be accessed by students and staff across the collegiate University by way of the system itself, or via related web interfaces and databases. |
| Student Self Service | Student access to their academic record |
| OSS Student Data Feed | IT officers access to applicant and student data for local systems |
| OxCORT (Oxford Colleges On-line Reports for Tutorials system) | Undergraduate tutorial reporting |
| GSS (Graduate Supervision System) | Graduate supervision reporting |
| MarkIT | Marking and assessment process in departments |
| University Card system | Provision of University cards for all staff and students |
| Administrative databases | Convocation, Congregation, Examiners and Assessors, Examination administration |
| CMIS | Examination timetabling |
Gaining Access to OSS
To access admissions and on-course student data via OSS or related web interfaces and databases, users must complete an OSS User Access form which your Information Custodian will sign and email to the IT Services Systems Administration team. Find out who your Information Custodian is.
IT Set-up to access OSS
Contact your local IT Support Staff to arrange for your computer to be configured to access OSS. Your IT Officer will need to follow the IT Set-up instructions.
Training on OSS
The Student Systems Training team (within IT Services) provide training and user manuals on OSS and related web interfaces and databases. Training dates and courses are available from the Student Systems Training Page on the IT Services website. If you require read-only access, training is not mandatory but is available if required.
Support using OSS
The Oxford Student Systems Support Centre (OSS Support) is the first point of contact for any staff questions or issues relating to the use of student administration systems. OSS Support will also advise you by email of any planned system downtimes or when performance issues are being experienced. The Systems Availability website page also carries details of planned system downtimes or reported performance issues.
The Student Information and Advisory Service provides support and guidance to all students, including their use of Student Self Service, the registration process, or visa or immigration advice.