Programme of study creation and maintenance
New programmes must be approved by the Education Policy Support Committee (EPSC) and either be included in the Examination Regulations, or have appeared in the Gazette Notice.
The Programme of Study Set Up form, available from the Useful Documents section on the right-hand side of this page, is intended for use by authorised persons within departments and divisions. Programme of Study Notes of Guidance are available to accompany the form, as well as a Process Flowchart on undergraduate or postgraduate programme creation. For Continuing Education modular programmes the Programme of Study Set Up form requires details of assessment structure in order to create assessment items and units.
Information provided will initiate the creation of new undergraduate and postgraduate programmes in the Oracle Student System (OSS). Please ensure all sections of the form have been completed correctly and accurately, as approved by the division/EPSC, and that all the necessary signatures of approval have been obtained to avoid delays in the set up of the programme of study.
The information held on OSS will be used for the purposes of admission/application, configuration of University tuition fee rates, on course criteria (e.g. length of study), degree awards, statutory reporting to HESA and HEFCE, and for internal resource allocation. Programmes created will feed into other systems including (where relevant), OxCORT, EMBARK Online Applications, the University Card System, UCAS and the SLC Course database.
The Programme of Study Set Up form is updated annually and it is essential that the current version is used each time a new programme is to be created. Please return the completed, original and signed form by post to Student Data Management and Analysis. Once the programme of study has been loaded into OSS the SDMA team will notify all relevant University departments.
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