Governance & representatives
Coordination and leadership of student systems strategic development is provided by the Student Systems Programme Board, chaired by Michael Sibly, Deputy Registrar. Regular operational review is provided by the Student Systems Management Group, chaired by Keith Zimmerman, Director of Student Administration & Services, and Programme Sponsor. Under this framework, the development and daily operation of the Student Systems Programme is provided by staff in the Academic Administration Division, working in close partnership with Business Services & Projects and Computing Services, and colleagues in divisions, departments, faculties and colleges. The following table outlines the governance structure of the Student Systems Programme.
To read more about the remit and membership of each of the governance groups, please refer to the following sections.
Governance Structure
Workstreams
In order to ensure that requirements for the new system are addressed appropriately, the development and delivery of each area of the new system is divided into distinct parts (termed ‘workstreams’). Each workstream, chaired by a senior member of academic or administrative staff, consists of members who have been nominated through consultation to ensure a strong and focused team that is representative of colleges, halls, departments, faculties, divisions, central services and students. Workstream membership and information is available from the Workstream activities pages.
Programme Team
The development and daily operation of the Student Systems Programme is provided by staff from the Academic Administration Division, working in close partnership with Business Services & Projects and Computing Services.
| Name | Job title | Phone |
|---|---|---|
| Keith Zimmerman | Director of Student Administration and Services, Student Systems Programme Sponsor | (2)70081 |
| Emma Potts | Head of Student Administration, Deputy Programme Sponsor | (2)86485 |
| Alison Rothera | Programme Director | tbc |
| Mike Hutchinson |
Student Systems Programme Manager | (2)89851 |
| Tara Jewell | Head of Communications | (2)84847 |
| Victoria Brown |
Head of Process and Change Management |
(2)89852 |
| Karen Wesson | Process and Development Officer | (2)89856 |
| Adrian Simons |
Process and Development Officer | (2)89855 |
| Deb Sanders |
Implementation Lead - Pre-application, Application and Offer Management |
(2)89854 |
| Valentina Martilotti | Implementation Lead - System Tools, Data Management & Migration | (2)89862 |
| Mike Fraser (OUCS) |
Implementation Lead - Technical & Systems |
(2)83343 |
| Den Moore | Implementation Lead - Examinations, Assessments & Awards | (2)89857 |
| Jane Smewing | Implementation Lead - Data Structure & Academic Model |
(2)86378 |
| Emma Sabzalieva | Implementation Lead - Student Finance and Funding | (2)89858 |
| Frances Wayman | Business Analyst | (2)89861 |
| Kat Lee |
Implementation Lead - Digital Experience and Support and Training |
(2)89860 |
| Anthony Pardoe |
SITS - Vision Technical Developer |
(2)89865 |
| Monica Rossi |
SITS - Vision Technical Developer |
(2)89864 |
| Ciara Mahon | Administrative Officer | (2)89853 |
Student Systems Management Group (SSMG)
Regular strategic and operational review of the programme is provided through monthly meetings of the Student Systems Management Group (SSMG), chaired by the Director of Student Administration and Services and Programme Sponsor.
The SSMG will challenge the individual business cases, project progress and financial status of the programme, ensuring that developments are being undertaken according to agreed timescales and budgets. It will provide strategic direction to the programme and ensure consultation and communication with all appropriate stakeholders. The membership is as follows:
| Name | Job title |
|---|---|
| Mr Keith Zimmerman |
Director of Student Administration and Services |
| Ms Emma Potts |
Head of Student Administration |
| Dr Jane Sherwood |
Director of Graduate Admissions & Funding |
| Dr Nadia Pollini |
Head of Graduate Admissions |
| Mr Richard Dunnaway/Mr Peter Franklin | Undergraduate Admissions |
| Ms Tara Jewell |
Head of Communications, AAD |
| Mr Mike Hutchinson |
Student Systems Programme Manager |
| Ms Victoria Brown |
Head of Change and Process Management |
| Mr Tom Payne |
Director of BSP |
| Mr Jeffrey Thomas |
Director, Customer Services, BSP |
| Dr Mike Fraser |
Head of Intrastructure, Systems and Services, OUCS |
| Dr Julie O'Donnell |
Technical Development, BSP |
| Ms Louise Sumner | Assistant Registrar (Education) MPLS Division |
| Ms Jane Dale | Head of Academic and Graduate Office, Social Sciences Division |
| Ms Karen Brill | Assistant Registrar (Academic), Humanities Division |
| Ms Philippa O'Connor | Senior Assistant Registrar, Medical Sciences Division |
| Dr Darrell Sturley | Director, Development Programme, BSP |
| Dr Peter Gambles | Secretary to the Continuing Education Board |
| Ms Katherine Brown | Registry, Department for Continuing Education |
| Ms Gillian Hargreaves | Academic Registrar, Oriel College |
Student Systems Programme Board (SSPB)
At a strategic level, the Student Systems Programme Board (SSPB) provides high-level accountability and oversight of the programme and defines strategy for Student Systems development.
The board receives reports on major issues and risks, on progress of the programme, and on financial status. It also approves all major investments/business cases. It is chaired by the Deputy Registrar, Michael Sibley, and has representation from across the collegiate University to ensure appropriate consultation and communication. The membership is as follows:
| Name | Job title |
|---|---|
| Dr Sally Mapstone |
Pro-Vice-Chancellor (Education) |
| Mr Michael Sibly |
Deputy Registrar |
| Mr Keith Zimmerman |
Director of Student Administration and Services |
| Ms Emma Potts |
Head of Student Administration |
| Dr Jane Sherwood |
Director of Graduate Admissions & Funding |
| Dr Nadia Pollini |
Head of Graduate Admissions |
| Mr Mike Nicholson |
Director of Undergraduate Admissions, Recruitment & Access |
| Ms Tara Jewell |
Head of Communications, AAD |
| Mr Mike Hutchinson |
Student Systems Programme Manager |
| Ms Victoria Brown |
Head of Change and Process Management |
| Dr Peter Gambles |
Secretary to the Continuing Education Board |
| Dr Adrian Stokes |
Director of Continuing Professional Development, Department for Continuing Education |
| Professor Peter Millican |
Humanities Division |
| Dr Jeremy Taylor |
Medical Sciences Division |
| Professor Robert Taylor |
MPLS Division |
| Dr Nigel Berry |
Senior Assistant Registrar (Academic), MPLS Division |
| Dr Bridget Taylor |
Assistant Registrar (Planning and Resources), Social Sciences Division |
| Dr Anne Mullen |
Chair of OxCORT Management committee |
| Mr Tom Payne |
Director of BSP |
| Dr Stuart Lee |
Director of OUCS |
| Mr Richard Sommers |
Treasurer, Lady Margaret Hall |
| Professor Marcus Banks |
Social Sciences Division |
| Ms Karen Brill |
Humanities Division |
| Ms Philippa O'Connor |
Senior Assistant Registrar, Medical Sciences Division |
| Ms Hannah Cusworth | Vice-President (Access and Academic Affairs), Oxford University Student Union |
Student Systems Product Evaluation Group
The Product Evaluation Group's work is now complete. The group was formed to carry out the supplier and product evaluation phase of this programme and to ensure that these activities were understood and supported across the collegiate University.
This group contributed to the recommendations made to Council for the final short-listed supplier and system: Tribal Group's SITS:Vision.
| Name | Job title |
|---|---|
| Mr Keith Zimmerman | Director Student Administration & Services |
| Mr Mike Hutchinson | Student Systems Programme Manager |
| Mrs Emma Potts |
Head of Student Administration |
| Ms Tara Jewell | Head of Communications, AAD |
| Ms Victoria Brown |
Head of Change and Process Management |
| Ms Deb Sanders |
Process and Development Officer |
| Ms Ciara Mahon |
Administrative Officer, Student Systems Replacement Programme |
| Ms Jackie Hoyle |
Head of Academic Data Management |
| Mr Adrian Simons |
Process and Development Officer |
| Mr Den Moore/Ms Nicola Cooper-Harvey |
Head of Examinations, Student Administration |
| Mr Richard Dunnaway/Mr Richard Little |
Undergraduate Admissions Systems Development Officer |
| Dr Nadia Pollini |
Head of Graduate Admissions |
| Ms Jane Smewing |
Senior Reporting Analyst |
| Ms Catherine Whalley |
Senior Assistant Registrar, PRAS |
| Dr Mike Fraser/Mr Dominic Hargreaves |
Head of Intrastructure, Systems and Services, OUCS |
| Mr Tom Payne/Mr Mike Thorn | Director/Business Development Leader, BSP |
| Ms Gillian Hargreaves |
Academic Administrator, Oriel College |
| Mr James Dore | IT Officer, New College |
| Ms Joasia Semper |
Academic Administrator, Wadham College |
| Professor Peter Millican |
Fellow and Tutor in Philosophy, Hertford College |
| Mr Philip Palmer | Academic Administrator, St Edmund Hall |
| Dr Mark Wormald | Academic, Corpus Christi College/Dept Biochemistry |
| Mr Jon Burt | IT Manager, Department for Continuing Education |
| Ms Katherine Brown | Registry, Department for Continuing Education |
| Ms Karen Brill/ Ms Lynne Hirsch |
Assistant Registrar (Academic Affairs), Humanities Division |
| Ms Philipa O'Connor | Senior Assistant Registrar, Medical Sciences Division |
| Ms Louise Sumner |
Educational Policy Officer, MPLS Division |
| Professor Jim Davies |
Director of Software Engineering Programme, MPLS |
| Dr Jane Frew | Deputy Administrator (Academic), Engineering Science, MPLS |
| Dr Andrew Garlick |
Graduate Studies and Policy Officer, Social Sciences Division |
| Mr Paul Burns | Academic Administrator, Law Faculty, Social Sciences |
Student Advisory Group (SAG)
The Student Advisory Group has been formed to help ensure students are consulted and communicated with as the work of the Student Systems Programme develops. The group has no formal Governance capacity.
Members of the Group will be asked to offer feedback on the requirements and proposed functionality of Oxford’s student systems. The Group will also act as a forum for discussion, garnering an understanding of student expectations, student views, and student use of emerging technologies - such as social media and file sharing sites.
| Name | Role/Course | Department/College | Division |
|---|---|---|---|
| Martha Mackenzie (Chair) |
President | OUSU | |
| Ciara Mahon (Secretary) |
Programme Administrator |
Student Systems Programme |
Student Administration |
| Victoria Brown | Head of Process & Change |
Student Systems Programme |
Student Administration, Academic Administration Division |
| Maham Khan | Undergraduate | Theology/ St John’s | Humanities |
| James Crole | Undergraduate | History/ New | Humanities Division |
| Sean Whitton | Undergraduate | Philosophy/ Balliol | Social Sciences Division |
| Tim Newman | Undergraduate | Chemistry/ New | Mathematical, Physical and Life Sciences Division |
| Henno Martin | Graduate | Clinical Medicine/ Green Templeton |
Medical Sciences Division |
| Christopher Gray | Graduate | History/ Merton | Humanities Division |
| Olivia Sun | Graduate | Education/ Green Templeton |
Social Sciences Division |
| Frode van der Laak | Graduate | Engineering/ Kellogg | Maths, Physical Life Sciences Division |
| Tallulah Andrews | DPhil | DPAG/ Somerville | Medical Sciences |
| Tigran Atoyan | DPhil | Mathematics/ St Cross |
MPLS |
| Kristofer Gryte | DPhil | Physics/ St Cross | MPLS |
| James Anderson | DPhil | Statistics/ St Catherine’s |
MPLS |
| Richard Hills | DPhil | SBS | Social Sciences Division |
| Andrew Paavard | DPhil | Computer Science/ Balliol |
MPLS |
| Marilou Polymeropoulou |
DPhil | Music/ St Peter’s | Humanities |
| Hongjiang Miao | Mmath | Christ Church | MPLS |
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