Governance & representatives
Coordination and leadership of student systems strategic development is provided by the Student Systems Programme Board, chaired by Michael Sibly, Deputy Registrar. Regular operational review is provided by the Student Systems Management Group, chaired by Keith Zimmerman, Director of Student Administration & Services, and Programme Sponsor. Under this framework, the development and daily operation of the Student Systems Programme is provided by staff in the Academic Administration Division, working in close partnership with IT Services, and colleagues in divisions, departments, faculties and colleges. The following table outlines the governance structure of the Student Systems Programme.
To read more about the remit and membership of each of the governance groups, please refer to the following sections. Workstream membership is available from the Workstreams pages.
Governance Structure
Programme Team
The development and daily operation of the Student Systems Programme is provided by staff from the Academic Administration Division, working in close partnership with IT Services.
|
Name |
Job title |
Phone |
|
Keith Zimmerman Emma Potts |
Director of Student Administration and Services, Programme Sponsor Head of Student Administration, Deputy Programme Sponsor Keith and Emma are responsible for providing the organisational context for the Programme and acting as advocates and critical friends for the Programme. Being provided with regular updates from the Programme Director, they will review each tranche of activity and advocate the next tranche of the Programme to the Programme Board. Regular operational review will be undertaken via the Management Group, of which the Sponsor is the Chair. |
(2)70081 (2)86485 |
|
Dr Stuart Lee |
Functional Director |
|
|
Alison Rothera |
Director of Functional Delivery |
(2)89859 |
|
Shirin Tahzib |
Programme Director |
|
|
Tara Jewell |
Head of Communications Tara is responsible for ensuring that appropriate consultation and communication takes place with stakeholders across the collegiate University. Her role involves implementing a strategic and operational framework to ensure effective, timely and integrated change communications activities, defining target audiences across our staff and student body with whom to liaise, consult, strengthen awareness, encourage participation and information sharing. A key aspect of the role is to devise communications networks and vehicles with a focus on improving targeting, quality, efficiency, range and impact, and carrying out appropriate evaluation to ensure objectives are achieved. |
(2)84847 |
|
Anne Hall |
Head of Process and Change Management Anne’s role is complementary to that of the Programme Manager. Whereas the latter ensures that the Programme delivers Student Systems that can operate efficiently, the Head of Process and Change Management is responsible for realising the benefits of those Systems by embedding the appropriate processes to use the Systems in the collegiate University. This encompasses both facilitating business changes to exploit the benefits the Systems can deliver and ensuring that business stability is maintained throughout. Anne will work closely with the Implementation Leads on many activities including process review, quality control, testing, transition activities, implementation, as well as the definition and realisation of benefits. |
(2)89852 |
|
Denise Conway |
Programme Manager Denise is responsible for the day-to-day management of the Programme, ensuring the efficient allocation of people, resources and skills across all the workstreams. Her role is to monitor proactively the overall progress, resolving issues and initiating corrective action as appropriate. A key aspect of the role is to ensure the effective co-ordination of the workstreams and their interdependencies, whilst monitoring and managing risks. Together with the Senior Assistant Registrar, she will manage and monitor the Programme’s day-to-day expenditure and costs against budget. |
(2)80642 |
|
Catherine Whalley |
Senior Assistant Registrar Working closely with the Programme Manager and the Programme Director, Catherine will provide effective oversight of the financial management of the Programme and ensure that the presentation of financial and other information to the Management Group and the Programme Board supports informed decision-making. She will also work with the Programme Director in the preparation of business cases to secure future funding for the Programme, and with the Head of Academic Data Management in regard to data assurance. Catherine is also the implementation Lead for the Student Finance and Funding workstream. |
(2)89851 |
|
Charlotte Thompson-Grant |
Programme Administration Charlotte provides essential administrative support to the Programme. As well as being the main contact point for the Programme, she manages the co-ordination of consultancy bookings with our Supplier Tribal, and supports all the implementation Leads and the team above in ensuring the smooth running of the Programme. |
(2)89974 |
|
Adrian Simons |
Process and Development Officer (Analyst - Academic Data Management) |
(2)86482 |
|
Amirul Islam |
Analyst - Examinations, Assessments & Awards |
(2)86209 |
|
Ana Matak Siviour |
Analyst - Examinations, Assessments & Awards |
(2)86209 |
|
Andrea Addison |
Project Manager - Student Finance and Funding |
(2)89975 |
|
Anthony Brown |
Test Analyst |
(2)89857 |
|
Anthony Pardoe |
SITS:Vision Technical Developer |
(2)89865 |
|
Avril Harrison |
Trainer (IT Services) |
(2)84816 |
|
Ben Jones |
Analyst - Student Finance and Funding |
(2)86374 |
|
Deb Sanders |
Business Analyst- Pre-application, Application and Offer Management |
(2)89854 |
|
Dennis Burgin |
Business Analyst - Process Framework |
(2)89858 |
|
Jeremy Welch |
Implementation Lead - Pre-application, Application and Offer Management |
(2)89868 |
|
Matt Kirk |
Implementation Lead - Examinations, Assessments & Awards |
(2)76909 |
|
Doschmund Kwiatowski |
Project Manager – Reporting and Data Analysis |
(2)89863 |
|
Esther Thomas |
Analyst - Academic Data Management |
(2)86481 |
|
Ewan Kilgour |
Developer (IT Services) |
(2)84954 |
|
Felicity Nyan |
Analyst (IT Services) |
(2)16292 |
| Shireen Walker |
Project Manager - Academic Data Management |
(2)89861 |
|
Graeme Coates |
Test Analyst (IT Services) |
(2)80483 |
|
Janaka Cooray |
Analyst - Pre-application, Application and Offer Management |
(2)89862 |
|
Jane Smewing |
Implementation Lead - Academic Data Management |
(2)86378 |
|
Jackie Boyer |
Training Manager |
(2)84827 |
|
Karen Wesson |
Test Analyst |
(2)89971 |
|
Katy Holmes |
Implementation Lead – Reporting and Data Analysis |
(2)86377 |
|
Kay Richards |
Developer (IT Services) |
(2)84957 |
|
Kye Maddox |
Implementation Lead – Technical and Systems |
(2)89866 |
|
Mark Dyson |
Analyst - Interfaces |
(6)16393 |
|
Mike Thorn |
Developer (IT Services) |
(2)84916 |
|
Monica Rossi |
SITS:Vision Technical Developer |
(2)89864 |
|
Crispian Jago |
Senior Test Analyst |
(6)16390 |
|
Andrew Foster |
Project Manager - ADSS Replacement Project |
(6)16381 |
| Paula Roddy |
Analyst - Process Framework |
(6)16384 |
|
Stephen McDermott |
Implementation Lead – Data Migration |
(6)16391 |
|
Shervin Nassabeh |
Project Manager - Examinations and Assessments Workstream |
(2)86209 |
|
Ian Lee |
Lead SITS:Vision Developer |
(2)89972 |
|
Sheila Ward |
PMO |
(2)89975 |
|
David Clensey |
Business Analyst |
(2)84915 |
|
Gareth Green |
Test Analyst |
(2)89856 |
|
Jonathan Prince |
Test Analyst |
(2)89860 |
Student Systems Management Group (SSMG)
Provides strategic and operational review of the programme. Challenges the business cases, project progress and financial status of the programme, ensuring that developments are being undertaken according to agreed timescales and budgets.
| Name | Job title |
|---|---|
| Mr Keith Zimmerman | Director of Student Administration and Services |
| Ms Emma Potts | Head of Student Administration |
| Ms Alison Rothera | Student Systems Programme Functional Delivery Director |
| Dr Nadia Pollini | Head of Graduate Admissions |
| Ms Samina Khan | Undergraduate Admissions and Outreach |
| Ms Tara Jewell | Head of Communications, AAD |
| Ms Catherine Whalley | Senior Assistant Registrar (SSP) |
| Mr Jeffrey Thomas | Director of Administrative IT Services, IT Services |
| Ms Shirin Tahzib | Director of Student Systems Programme & Software Solutions, IT Services |
| Dr Stuart Lee | Deputy Chief Information Officer, IT Services & Student Systems Programme Functional Director |
| Ms Louise Sumner | Assistant Registrar (Education) MPLS Division |
| Ms Jane Dale | Senior Assistant Registrar, Medical Sciences Division |
| Dr Andy Garlick | Assistant Registrar (Graduates) Social Sciences Division |
| Mr Richard Sykes | History Faculty Board Secretary and Administrator |
| Dr Peter Gambles | Secretary to the Continuing Education Board |
| Ms Katherine Brown | Registry, Department for Continuing Education |
| Ms Gillian Hargreaves | Academic Registrar, Oriel College |
Student Systems Programme Board (SSPB)
The Board provides high-level accountability and oversight of the programme, receiving reports on major issues and risks, progress and financial status. It also approves all major investments/business cases.
| Name | Job title |
|---|---|
| Dr Sally Mapstone | Pro-Vice-Chancellor (Education) |
| Mr Michael Sibly | Deputy Registrar (Chair) |
| Mr Keith Zimmerman | Director of Student Administration and Services |
| Ms Emma Potts | Head of Student Administration |
| Ms Alison Rothera | Student Systems Programme Functional Delivery Director |
| Dr Jane Sherwood | Director of Graduate Admissions & Funding |
| Ms Samina Khan | Deputy Director of Undergraduate Admissions and Outreach |
| Ms Tara Jewell | Head of Communications, AAD |
| Ms Catherine Whalley | Senior Assistant Registar, SSP |
| Prof Anne Trefethen | Chief Information Officer, IT Services |
| Dr Peter Gambles | Secretary to the Continuing Education Board |
| Dr Adrian Stokes | Director of Continuing Professional Development |
| Prof Peter Millican | Humanities Division |
| Dr Jeremy Taylor | Medical Sciences Division |
| Prof Robert Taylor | MPLS Division |
| Dr Anne Mullen | Senior Tutor and Chair of OxCORT Management committee |
| Dr Stuart Lee | Deputy Chief Information Officer, IT Services & Student Systems Programme Functional Director |
| Mr Richard Sommers | Treasurer, Lady Margaret Hall |
| Prof Marcus Banks | Social Sciences Division |
| Ms Karen Brill | Humanities Division |
| Ms Jane Dale | Senior Assistant Registrar, Medical Sciences Division |
| Mr David Messling | Access Officer, Oxford University Student Union |
| Ms Bernarde Hyde | Consultant, Southern University Management Services |
| Ms Shirin Tahzib | Director of Student Systems Programme & Software Solutions, IT Services |
| Ms Saira Sheikh | Divisional Secretary, MPLS |
| Mr Julian Duxfield | Director of HR |
College Champions
College Champions help the Student Systems Programme (SSP) to understand college-specific issues and help prepare colleagues in colleges and halls for the changes ahead. Their role is to communicate developments to the right people, to facilitate questions or feedback between the programme and colleges and halls, and to share views on ideas or developments. The group has no formal Governance capacity.
| College | Name | Role |
|---|---|---|
| All Souls | Bridget Allen | College Secretary |
| Balliol | Dr Seamus Perry | Tutorial Fellow in English Literature |
| Blackfriars | Ms Lucy Traves | Assistant Hall Bursar & Academic Administrator |
| Brasenose | Julia Palejowska | College Accountant |
| Corpus Christi | Rachel Pearson | College Secretary |
| Exeter | Joan Himpson | Academic Administrator/Registrar |
| Harris Manchester | Miss Victoria Lill | Academic Administrator |
| Hertford | Professor Peter Millican | Gilbert Ryle Fellow and Reader in Early Modern Philosophy |
| Jesus | Mr Matthew Melson | |
| Jesus | Mr Sailesh Vyas | Admissions Officer |
| Keble | Mrs Penny Bateman | Student Administration Manager |
| Kellogg | Ms Lisa Currie | |
| Lady Margaret Hall | Mr Richard Sommers | Treasurer |
| Linacre | Ross Wackett | IT Manager |
| Lincoln | Dr Louise Durning | Senior Tutor |
| Magdalen | Nancy Cowell | College Secretary |
| Mansfield | Lucinda Rumsey | Senior Tutor |
| Merton | Dr Catherine Paxton | Senior Tutor |
| New College | Rebekah Unwin | Student Services & Events Administrator |
| Nuffield | Stephanie Wright | Academic Administrator |
| Oriel | Mrs Rachel Breward | Assistant Academic Administrator |
| Pembroke | Nigel Bird | Director of Finance |
| Queen's | Joyce Millar | Academic Administrator |
| Queen's | Elaine Evers | Tutorial Secretary |
| Regent's Park | Fiona Floate | Personal Assistant to the Principal |
| St Anne's | Mrs Sheila Smith | Deputy Academic Administrator and Registrar: Admissions and Visiting Student Administrator |
| St Antony's | Emma Sabzalieva | College Registrar |
| St Benet's Hall | Dr Santha Bhattacharji | Senior Tutor |
| St Catherine's | Cressida Chappell | Academic Registrar |
| St Cross | Ian Pugh | Academic Administrator |
| St Edmund Hall | Mr Phil Palmer | College Secretary and Registrar |
| St Edmund Hall | Dr Robert Wilkins | Tutor for Admissions |
| St Hilda's | Christine Cowley | Tutorial Officer |
| St Hugh's | Miss Thea Crapper | Academic Registrar |
| St John's | Eileen Marston | Academic Administrator |
| St Peter's | Martin Brown | Deputy Registrar and Admissions Administrator |
| St Stephen's House | Mrs Sue Keeling | College Secretary |
| Somerville | Jo Ockwell | Academic Registrar |
| Trinity | Annabel Ownsworth | Academic Administrator |
| University College | Verity Pavitt | Academic Officer |
| Wadham | Dr Chris Higham | IT Manager |
| Wolfson | Ms Rachael Connelly | Academic Administrator |
| Wolfson | Ms Anja Jeczalik | Academic and Administrative Assistant |
| Wycliffe Hall | Vince O’Connor | Academic Administrator |
Student Advisory Group (SAG)
Formed and chaired by the OUSU President to help ensure students are consulted and communicated with. The group has no formal Governance capacity but offers feedback and acts as a forum for discussion, garnering an understanding of student expectations, views and use of emerging technologies.
Student Systems Product Evaluation Group
The Product Evaluation Group's work is now complete. The group was formed to carry out the supplier and product evaluation phase of this programme and to ensure that these activities were understood and supported across the collegiate University.
This group contributed to the recommendations made to Council for the final short-listed supplier and system: Tribal Group's SITS:Vision.
| Name | Job title |
|---|---|
| Mr Keith Zimmerman | Director Student Administration & Services |
| Mr Mike Hutchinson | Student Systems Programme Manager |
| Mrs Emma Potts | Head of Student Administration |
| Ms Tara Jewell | Head of Communications, AAD |
| Ms Victoria Brown | Head of Change and Process Management |
| Ms Deb Sanders | Process and Development Officer |
| Ms Ciara Mahon | Administrative Officer, Student Systems Replacement Programme |
| Ms Jackie Hoyle | Head of Academic Data Management |
| Mr Adrian Simons | Process and Development Officer |
| Mr Den Moore/Ms Nicola Cooper-Harvey | Head of Examinations, Student Administration |
| Mr Richard Dunnaway/Mr Richard Little | Undergraduate Admissions Systems Development Officer |
| Dr Nadia Pollini | Head of Graduate Admissions |
| Ms Jane Smewing | Senior Reporting Analyst |
| Ms Catherine Whalley | Senior Assistant Registrar, PRAS |
| Dr Mike Fraser/Mr Dominic Hargreaves | Head of Intrastructure, Systems and Services, IT Services |
| Mr Tom Payne/Mr Mike Thorn | Interim Director of Programme & Project Delivery/Business Development Leader, IT Services |
| Ms Gillian Hargreaves | Academic Administrator, Oriel College |
| Mr James Dore | IT Officer, New College |
| Ms Joasia Semper | Academic Administrator, Wadham College |
| Professor Peter Millican | Fellow and Tutor in Philosophy, Hertford College |
| Mr Philip Palmer | Academic Administrator, St Edmund Hall |
| Dr Mark Wormald | Academic, Corpus Christi College/Dept Biochemistry |
| Mr Jon Burt | IT Manager, Department for Continuing Education |
| Ms Katherine Brown | Registry, Department for Continuing Education |
| Richard Sykes/ Ms Lynne Hirsch | Assistant Registrar (Academic Affairs), Humanities Division |
| Ms Philipa O'Connor | Senior Assistant Registrar, Medical Sciences Division |
| Ms Louise Sumner | Educational Policy Officer, MPLS Division |
| Professor Jim Davies | Director of Software Engineering Programme, MPLS |
| Dr Jane Frew | Deputy Administrator (Academic), Engineering Science, MPLS |
| Dr Andrew Garlick | Graduate Studies and Policy Officer, Social Sciences Division |
| Mr Paul Burns | Academic Administrator, Law Faculty, Social Sciences |