Replacing OSS with SITS:Vision
eVision, the web view access to the SITS:Vision student records system, went live during Michaelmas Term 2012 for degree ceremonies administration. Students are using eVision to book to attend their degree ceremony from July 2013 onwards and colleges are using eVision to manage information about degree ceremony requirements for graduands and their guests.
The timescale for Student Systems Programme activities this 2013-14 academic year is as follows:
October 2013: New ADSS (Admissions Decision Support System) service live for the 2013-14 undergraduate admissions cycle.
February 2014: Completion of student record development for testing and integration.
From September 2014: Roll-out of eVision for the management of the main student record, to replace the Oracle Student System (OSS). The student record eVision delivery encompasses:
- Fee schedule
- Student and college registration; Student detail changes; Administration of visa/points based immigration
- On-course management/changes including suspensions (“intermission”), withdrawals, programme transfers, dispensation from residence
- Research management
- Record funding
- Maintenance of exam “diets”; Student on-line exam entry; Departmental view of student exam choices; Alternative exam arrangements; Final transcript
From September 2014: Roll-out of SITS:Vision for use by specialist teams:
- Matriculation and incorporation
- Fee configuration and calculation
- SLC and student sponsorship
- Exam marks
- Changes to assessment
- Change in mode of attendance
- College migration
- Exceptional student record changes
From Autumn 2014: The use of eVision for Admissions activity has been removed from this current delivery period to reduce the workload, cost and risk to the Programme in order to achieve successful delivery of the student record. The anticipated delivery of Graduate and Undergraduate Admissions activity involving the use of SITS:Vision is Autumn 2015.
Enhancements and continued development
It is anticipated that the next phase of the programme will begin during 2015, alongside the final delivery of the first phase of the Programme. An overlap between the delivery of the current work and the start of the next phase of work will enable continued use of the expertise the programme team has built up, and engagement with stakeholders across the collegiate University to be maintained effectively.
Views were gathered from across the collegiate University during Michaelmas Term 2012 as to the possible priorities for which developments to student systems should be delivered. The paper which sought input is available to read at: https://sharepoint.nexus.ox.ac.uk/sites/SSP/SitePages/Priorities.aspx.
Several key points stand out from a consideration of the responses:
There is a broad consensus on the top priorities for the next phase of work;
Considerable overlap exists between a set of priorities which had been stated separately but which all cover matters related to the delivery of the academic curriculum. The first step will be to assess the various activities within this area, in consultation with representatives from across the collegiate University, to determine the main priorities alongside consideration of the most logical sequence for delivering these requirements;
Improving links between the collegiate University’s various systems should form a common thread of all future work, rather than a stand-alone priority. Even where developments do not specifically relate to integration, they should be undertaken in such a way that integration in the future is eased rather than hampered;
Some resource should be allocated for statutory requirements (e.g. UKBA compliance) and enhancements to functionality being delivered in the first phase of work.
Alongside delivering the current phase of work, the Programme will be considering how developments of the proposed priorities can best be structured.