Student Systems Support Centre

Student Systems training courses

All training courses will take place at the IT Services Office, 23-38 Hythe Bridge Street, Oxford, OX1 2EP. Please go to the location page for information on how to book onto training and further details about where to find us. Please also familiarise yourself with the booking conditions.

The following courses are available:

OSS Navigation and Data Views
College Graduate Admissions
UAB Graduate Admissions
Student Registration: Colleges and Departments
Central Graduate Admissions
VRO Admissions
Student Administration: On-Course Student Record Keeping
Student Administration: On-Course Research Student Record Keeping
OxCORT: Tutorial Office Administration

OSS Navigation and Data Views

Course details
Pre-requsities	None
Duration	½ day
Audience	Staff who need to access the data held on OSS. Note: Anyone may attend this course, although it is not compulsory for staff who require read-only access.
Course Content	Overview of Oxford Student Systems Log into OSS Navigate around OSS Carry out basic searches Change Responsibility Log into the Data View interface Search for data Download the data to a .csv file and save as an Excel spreadsheet
Manuals	OSS Navigation Manual (1,260kb) OSS Navigation QRG (452kb) OSS Data View Introduction QRG (821kb)
Course dates	Wednesday 20 February 2013, 09.30-12.30 Tuesday 05 March 2013, 09.30-12.30 Thursday 21 March 2013, 09.30-12.30 Wednesday 03 April 2013, 09.30-12.30 Monday 15 April 2013, 13.30-16.30 Tuesday 07 May 2013, 13.30-16.30 Monday 20 May 2013, 13.30-16.30

College Graduate Admissions

Course details
Pre-requisites	OSS Navigation and Data Views
Duration	1 day
Audience	College Administrators who are responsible for updating graduate applications.
Course content	Overview of the graduate admissions process Manage applications within the application deadline cycle Print out applications and supporting materials using the Data Views Enter decisions and conditions into OSS Enter funding information Manage Visa applications Manage documentation sent in to fulfil conditions
Manuals	College Graduate Admissions Manual (2,598kb) College Graduate Admissions Process QRG (428kb) SVS-College Manual (2,272kb)
Course dates	Thursday 18 April 2013, 09.30-15.00 Wednesday 22 May 2013, 09.30-15.00

UAB Graduate Admissions

Course details
Pre-requsitites	OSS Navigation and Data Views
Duration	1 day
Audience	Department/Faculty (UAB) Administrators who are responsible for updating graduate applications.
Course content	Overview of the graduate admissions process Manage applications within the application deadline cycle Print out applications and supporting materials using the Data Views Enter decisions and conditions into OSS Enter funding information Manage Visa applications Manage documentation sent in to fulfil conditions Issue final offer letter and contract Update applicants' contact details
Manuals	UAB Graduate Admissions Manual (2,390kb) UAB Graduate Admissions Process QRG (429kb) SVS-Department & Faculties Manual (2,351kb)
Course dates	Thursday 07 March 2013, 09.30-16.00 Tuesday 16 April 2013, 09.30-16.00 Wednesday 15 May 2013, 09.30-16.00

Student Registration: Colleges and Departments

Course Details
Pre-requisites	None - although familirisation with Dataviews would be an advantage.
Duration	½ day
Audience	College and Departmental Administrators who are involved in the registration process.
Course content	Overview of the registration process Log into the Registration Interface Retrieve a student record. Register the student on course Identify issues which may prevent a student from registering and how to resolve them Note: there will also be an opportunity to see a demonstration of the Matriculation and SLC interfcaes at the end of the session.
Manuals	Registration - Colleges & Departments Manual (819kb)
Course dates	Tuesday 26 March 2013, 09.30-11.30

Central Graduate Admissions

Course details
Pre-requisites	OSS Navigation and Data Views
Duration	1.5 days
Audience	All Graduate Admissions and Funding Office staff involved with the graduate admissions process.
Course content	Overview of the graduate admissions process Overview of the tasks carried out by UAB and College staff when managing graduate applications Create person records and applications Overview of scanning/bar code process
Manuals	GAF Manual (3,868kb) GAF QRG (149kb) Graduate Open College Allocation Tool (GOCAT) for GAF Users and Super User (1,119kb)
Course dates	Please contact the Training Co-ordinator.

VRO Admissions

Course details
Pre-requisite	OSS Navigation and Data Views
Duration	½ day
Audience	All Graduate Admissions and Funding Office staff involved with the VRO admissions process.
Course content	Overview of the VRO process Manually create person record and program of study Process application
Manuals	Currently being modified - to be uploaded soon.
Course dates	Please contact the Training Co-ordinator.

Student Administration: On-Course Student Record Keeping

Course Details
Pre-requisites	OSS Navigation and Data Views
Duration	1½ days
Audience	Graduate Studies Assistants and SDMA staff.
Course Content	Manage Person Details Understand Program of Study setup Understand Units and how they relate to a PoS Create new supervisor record Attach taught supervisor to a person record Program transfers Program changes Holds, intermissions & withdrawals Calendar changes Record outcome of Repeat Year View enrolment history Manage Visa applications and extensions
Manuals	Working with Student Details Manual (804kb) Working with Units Manual (974kb) On Course Student Record Keeping Manual (2,485kb) SVS-Department & Faculties Manual (2,351kb)
Course Dates	GSAs should contact their Divisional Graduate Studies Officer to request training.

Student Administration: On-Course Research Student Record Keeping

Course Details
Pre-requsites	OSS Navigation & Data Views On-Course Student Record Keeping
Duration	½ day
Audience	Graduate Studies Assistants involved with managing Graduate Research Student records.
Course Content	Supervisor Details & Research Codes Milestones & Thesis Management Vivas, Minor Corrections & Referrals Lapsing & Reinstating Students Expected Completion Dates Minimum & Maximum Submissions Dates Exit Awards Thesis Embargoes
Manuals	On Course Research Student Record Keeping Manual (2,046kb)
Course Dates	GSAs should contact their Divisional Graduate Studies Officer to request training.

OxCORT: Tutorial Office Administration

Course Details
Pre-requsites	None
Duration	2 days
Audience	Tutorial Office Staff
Course Content	Day one: Tutorial Office Administration Overview of OxCORT OxCORT Settings Giving others access to OxCORT Matching students to OPT Entering weighting and Stint Data Searching for Reports Logging in as other roles Day two: Tutorial Office Payments Recap from Day one View or process tutorial reports Validate tutor teaching Calculate payments Manage tutor payment data List payments due from other colleges Reporting View tutorial office hours by organising tutor statistical reporting
Manuals	Please see the documentation page on the OxCORT website.
Course Dates	Day one: Tutorial Office Administration Please contact the Training Co-ordinator. Day two: Tutorial Office Payments Please contact the Training Co-ordinator.