Student Systems Support Centre

• Overview of Oxford Student Systems
• Log into OSS
• Navigate around OSS
• Carry out basic searches
• Change Responsibility
• Log into the Data View interface
• Search for data
• Download the data to a .csv file and save as an Excel spreadsheet

Tuesday 08 October 2013, 09.30-12.30
Monday 28 October 2013, 13.30-16.30
Tuesday 19 November 2013, 09.30-12.30
Monday 02 December 2013, 13.30-16.30

• Overview of the graduate admissions process
• Manage applications within the application deadline cycle
• Print out applications and supporting materials using the Data Views
• Enter decisions and conditions into OSS
• Enter funding information
• Manage Visa applications
• Manage documentation sent in to fulfil conditions
• Student Registration (additonal section at the end of the course)

*Note: In addition to the above, the Student Registration Interface training will also be covered at the end of the training course, this part of the course is optional and will take 30 minutes, for those who would like to stay for this the finish time will be 15.30.

• Overview of the graduate admissions process
• Manage applications within the application deadline cycle
• Print out applications and supporting materials using the Data Views
• Enter decisions and conditions into OSS
• Enter funding information
• Manage Visa applications
• Manage documentation sent in to fulfil conditions
• Issue final offer letter and contract
• Update applicants' contact details

• Overview of the registration process
• Log into the Registration Interface
• Retrieve a student record
• Register the student on course
• Identify issues which may prevent a student from registering and how to resolve them
• Matriculation and SLC Interface

Note: The Student Registration Interface will now also be included at the end of the College Graduate Admissions training course.

• Overview of the graduate admissions process
• Overview of the tasks carried out by UAB and College staff when managing graduate applications
• Create person records and applications
• Overview of scanning/bar code process

• Overview of the VRO process
• Manually create person record and program of study
• Process application

• Manage Person Details
• Understand Program of Study setup
• Understand Units and how they relate to a PoS
• Create new supervisor record
• Attach taught supervisor to a person record
• Program transfers
• Program changes
• Holds, intermissions & withdrawals
• Calendar changes
• Record outcome of Repeat Year
• View enrolment history
• Manage Visa applications and extensions

• Supervisor Details & Research Codes
• Milestones & Thesis Management
• Vivas, Minor Corrections & Referrals
• Lapsing & Reinstating Students
• Expected Completion Dates
• Minimum & Maximum Submissions Dates
• Exit Awards
• Thesis Embargoes

Day one: Tutorial Office Administration

• Overview of OxCORT
• OxCORT Settings
• Giving others access to OxCORT
• Matching students to OPT
• Entering weighting and Stint Data
• Searching for Reports
• Logging in as other roles

Day two: Tutorial Office Payments

• Recap from Day one
• View or process tutorial reports
• Validate tutor teaching
• Calculate payments
• Manage tutor payment data
• List payments due from other colleges
• Reporting
• View tutorial office hours by organising tutor statistical reporting