Nursery Information and Application

On these pages you will be able to apply for a University nursery place and/or amend an existing application. 

Nursery Map 2016 (420kb)  

Who may apply

Only the following groups are eligible to apply for a place:

  • University employees, including joint appointments (but not employees of other organisations working within University departments);
  • matriculated students;
  • employees of any of the University's Colleges;
  • and employees of Oxford University Innovation.

If you work part-time, you are only eligible for a part-time nursery place.

Applying for a place

If you would like to apply for a University nursery place, please complete the online application form via the Childcare Services portal (existing staff or students only) using your Single Sign On Logon (SSO).  If you subsequently wish to make amendments to your application -i.e. change to nursery choices, requested start date etc. - please do so via the same link. 

If you are seeking a nursery place at one of the Oxford Montessori Nurseries you will also need to complete an online Oxford Montessori application form.

Please note your SSO is required to apply to use University nursery provision.  If you have any difficulties using this service please email childcare@admin.ox.ac.uk.

Changing your application and/or contact details

If you wish to make changes to your application, please do so via the Childcare Services portal: online application .  You can also make changes to your contact information.  It is very important that we have up-to-date contact details for you.  If we are unable to reach you within a reasonable time (i.e. three working days) to offer you a nursery place, we will assume you no longer want a place and will offer the place to another parent.

Visiting the nursery

If eligible to use University nursery provision parents can arrange to visit nurseries provided they phone the nursery and arrange an appointment with the management team.

Sponsored Priorities

Some colleges and departments participate in the University sponsored priorities scheme which enables them to nominate staff or students for a priority place on the nursery waiting list. You can ask your college or departmental administrator if they have such a priority and whether it is occupied.

Allocation procedure

The University's nursery provision is oversubscribed, and there is a long waiting list. Parents who fall into priority groups will be allocated places first. Thereafter, all other applicants are offered places (when available) according to the date when they applied. The priority groups are:

  1. Parents or children with a disability
  2. Lone parents (this only applies where one parent has sole legal responsibility for the child.  It does not apply where parents live and/or work apart)
  3. This priority applies where an older sibling remains in attendance on a University nursery placement.
  4. Those who have been nominated under the sponsored priorities scheme.
  5. Student parents.

Exceptions to the allocation procedure

In the case of a genuine emergency need for childcare (such as the serious illness or death of a close relative) an exception to the allocation procedure may be made. If this is the case, you should email the Head of Childcare Services.

Information on the waiting list

How does Oxford’s nursery provision compare with other
Russell Group HEIs?

Whilst the numbers on the waiting list are high, in terms of total numbers of nursery places available, Oxford provides significantly more provision than any other institution. Overall places available to staff at Oxford total 468 FTE, 343 FTE of which are in the University nurseries. Overall, just under 500 children attend one of the nursery places provided by the University.

The number of places provided by the University based on a nursery place/staff ratio is 1: 31, compared with a Russell Group average of 1:70.

A further 75 FTE places are available at Oxford College nurseries, although these are managed independently from University provision and have not been included in the ratio analysis. Approximately 30 University families are supported in the College nurseries.

When will I be offered a place?

Unfortunately it is not easy to predict when you might be offered a place. The length of time on the waiting list is subject to many variables, such as choice of nursery, age of child, requested
attendance pattern and requested start date. Places for children under 2 years are particularly in demand. Parents usually wait much longer for a nursery place in the Headington area than other areas of the city.

Our nurseries are deliberately kept at maximum occupancy to ensure that as many people as possible benefit from a nursery place. However, this means that until we receive leave notices from existing parents, we are unable
to offer new placements.

Many parents contact us to ask for their position on the waiting list. Whilst it is understood why this is requested, the information in itself may not be that helpful. The waiting list is dynamic and a position can go down as well as up (if those with higher priorities than you subsequently apply). As such, giving out waiting list positions can lead to false expectations. Additionally, you may be very high on the waiting list but until there is a place available that meets your preferred nursery choices, attendance pattern etc., you could stay in that position for some time.

Turnover and peak nursery offers

There is generally a turnover of approximately 50% in the University nurseries each year. The vast majority of movement takes place between May-September as the eldest children leave our nurseries to move on to school.

Contact the Oxfordshire Family Information Services (OXFIS)
for help and advice if you are not able to get a place at the University
nurseries or for additional information on childcare and child-related
services. 

When you will know if you have a place

We will contact you as early as possible if you have been offered a place. This is normally done by e-mail as and when a place becomes available.

In order to minimise delays, parents who are offered a place will be given three working days to accept a placement and return the contract and administration fee, otherwise the offer will be withdrawn. Therefore please ensure you have visited your preferred nurseries prior to the requested nursery start date.

Confidentiality

All information about you will be processed in accordance with the principles of the Data Protection Act 1998 and will only be seen by the Childcare Services team and nursery providers. It will be used only for the purpose of nursery provision, and will not be disclosed to others (including your department/college) except in accordance with the DPA 1998.