Freedom of Information

The Freedom of Information Act 2000 provides a right of access to information held by public authorities and sets out exemptions to that right of access. Any person or body who makes a request in writing to a public authority for access to recorded information must be informed whether the public authority holds that information and be supplied with it, subject to the application of various exemptions specified within the Act. The public authority must normally respond within 20 working days of the receipt of the request.

The University proactively publishes a wide range of information, the majority of which is available on its website. Information is published in accordance with the University's publication scheme and covers the governance and operation of the University.

You may wish to consult the publication scheme, or check with the Information Officer (contact details below) to find out if the information you require has already been published or if there are plans to publish it.

Contact details are:

Information Officer
University Offices
University of Oxford
Wellington Square
Oxford
OX1 2JD

 

If the information is not already available on the website or has not yet been published it will facilitate the response process if requests could be submitted on the Request for Information form below and sent to the Information Officer at the above address.

Request form - pdf format (34kb)
Request form - Word format (62kb)

Requests for personal data

The Data Protection Act 1998 governs the processing of personal data (information relating to living individuals). This legislation makes it possible for you to request access to personal data that the University may hold about you. A request for disclosure of such information is called a subject access request. Any such requests should be addressed to the Data Protection Officer, at the same address as above.

Should you wish to know more about your rights under the Data Protection Act 1998 you should consult the Office of the Information Commissioner.

Limits of Disclosure

The University will disclose information wherever possible. However, in certain limited circumstances, it will be necessary to employ one of the exemptions to the general requirement to release information. In any case where information is refused, the University will specify which exemption is being claimed and why. All requests for information will be carefully considered on their own merits and with close regard to the public interest.

Fees

The fees chargeable under the Fees Regulations will be operated according to those regulations. Given the limits set out in those regulations it is expected that many requests for information will be met without charge; however a charge may be made for costs of postage, photocopying, tapes, disks or computer runs.