Guide to Information

1. Who we are and what we do

Organisational information, locations and contacts, constitutional and legal governance

Much of the Information in this category is available on the University’s website

 

Description

Links /information

1.1

The University’s legal and corporate status

Preface to University’s Statutes and Regulations

Legal status

1.2

The University’s organisational and governance structure, including:

the work of each unit;

the names and responsibilities of key personnel;

terms of reference and membership of boards and committees.

 

The structure of the University

Academic Divisions

Colleges of the University

Governance structure

Council

Committees of Council

Congregation

Statutes and Regulations

Organisation chart

1.3

Location and contact details

Contact details

Location

1.4

Organisations for which the University is responsible or with which it works, including:

subsidiary companies,

spin-outs,

business partners,

community bodies

Subsidiary companies are listed in the University's Financial Statements

Spin outs

Enterprise – relationships with business

Oxford in the community

1.5

Student activities - Activities organised for or by students

Student life

Oxford University Student Union

Clubs, events and societies

 1.6

Collaborative courses and programmes 

Collaborative courses

 

2. What we spend and how we spend it

Information relating to projected and actual income and expenditure, procurement, tendering and contracts

Much of the information in this category can be found on the University website

 

Item

Links/information

2.1

Income and expenditure and budgeting – where money is spent and where the University is planning to spend it

 

Financial statements

Annual review

External research income

Expenditure over £25,000 2012-13 (88kb)

Expenditure over £25,000 2013-14 (53kb)

Value for money

Planning and Resource Allocation

Higher Education Funding Council for England (HEFCE)

2.2

Capital programme – major plans for capital expenditure

Strategic plan

Capital Projects

Library projects

2.3

Financial regulations, procedures and audit reports

Financial regulations

Financial statements

2.4

Staff pay, grading structure, expenses and benefits

Salary scales

Expenses and benefits guide

Staff benefits

Grade roles

2.5

Purchasing

 

Purchasing Department

Purchase to pay process

Contracts over £25,000 (19kb)

 

 

3. What our priorities are and how we are doing

 Strategy and performance information, plans, assessments, inspections and reviews.

Much of the information in this category can be found on the University website

 

Item

Links/information

3.1

Annual report

Annual Review

Financial statements

3.2

Strategic plan

Strategic plan

3.3

Learning and teaching strategy

Strategic plan

3.4

Academic quality and standards

Quality assurance handbook

3.5

External audit and internal review -  

Institutional audit by the Quality Assurance Agency and internal quality assurance

Institutional audit

Internal reviews

3.6

Government and regulatory reports –

accreditation and monitoring reports by professional, statutory or regulatory bodies and information that the University is legally obliged to make available to its funding and/or monitoring bodies

Higher Education Statistics Agency (HESA)

Higher Education Funding Council for (HEFCE)

Quality Assurance agency (QAA)

3.7

The University’s compliance with its duties under the Equality Act 2010 – any information produced as part of these duties

Equality and Diversity Unit

Annual Equality Report

 

4. How we make decisions

Policy proposals and decisions. Decision-making processes, procedures, consultations.

Much of the information in this category can be found on the University website

Item

Links/information

Decision-making in the University

Governance structure

Council

Gazette 1

1 The Gazette is the authorised journal of record of the University of Oxford. In addition to its regular weekly issues, it publishes a number of supplements throughout the year, containing a variety of statistical and management information.

 

5. Our policies and procedures

Current written protocols for delivering our functions and responsibilities

Much of the information in this category can be found on the University website

 

Item

Links/Information

5.1

Policies and procedures for conducting the University’s business –

statutes

regulations

codes of practice

procedures for handling requests for information

Policy statements and codes and practice

Statutes and Regulations

Requests for personal data under the Data Protection Act or for information under the Freedom of Information Act

 

5.2

Academic Services, including:

admissions

complaints

examinations and assessment

new courses/ major changes to existing courses

research degrees

A-Z of policies

5.3

Student Services, including:

registration

accommodation

students records

support services

Oxford Students

5.4

Research, including:

research integrity

ethics

intellectual property

knowledge exchange

outcomes

Research integrity and ethics

Use of animals in scientific research

Intellectual property

Impact and knowledge exchange

Outcomes

 

 

5.5

Policies and procedures relating to human resources, including:

 recruitment

terms and conditions

grievances

discipline

harassment and bullying

public interest disclosure

Personnel services

Recruiting staff

Academic employment

Staff handbook – academic-related

Staff handbook – support staff

Grievance procedures

Disciplinary procedures

Harassment and bullying

Public interest disclosure

5.6

Equality and Diversity policies

Equality and Diversity Unit

Integrated equality policy

5.7

Health and safety

Health and Safety

5.8

Estates management

 

Estates strategy

Asset and space management

Environmental sustainability

Conservation

5.9

Records management

Information security

Data protection

 

6. Lists and registers

Information held in lists and registers required by law and other lists and registers relating to the functions of the University

Much of the information in this category can be found on the University website

 

Item

Links/information

6.1

Register of interests/Senior Staff declaration of interests

Register of interests (383kb)   

6.2

Gifts and hospitality

Gifts and hospitality

Gifts and hospitality registers

6.3

CCTV

The University manages a number of CCTV cameras throughout the estate. Cameras are located in the following areas and are compliant with the Government’s CCTV codes of practice:

Science area

Keble triangle

Wellington Square

Radcliffe Observatory Quarter

University Parks

Merton Lane

See Maps for further details

 

7. The services we offer

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

Much of the information in this category can be found on the University website

 

Item

Links/information

7.1

Prospective students

Admissions

7.2

Current students

Student gateway

7.3

Media

Latest news

7.4

Visitors and friends

Information for visitors, friends, community partners and supporters

7.5

Museums and collections

Ashmolean Museum

Bodleian Libraries

Botanic gardens

Museum of Natural History

Museum of the History of Science

Pitt Rivers Museum

7.6

Conference facilities

Conference Oxford