Dispensations for undergraduate students

Applications and supporting evidence should be emailed to edcapplications@admin.ox.ac.uk and not to individual case officers.

All information will be treated confidentially and only passed to those involved in the decision-making process.

Straightforward cases of certain types are dealt with by officers in Education Policy Support. In some cases, advice may be given in addition to, or in place of, the dispensation sought. More complex cases are referred to the Chair of Education Committee who makes a decision on the Committee’s behalf.

Dispensations application process for Undergraduates

  • Student speaks to Senior Tutor who will ascertain if a dispensation is required;
  • Student collates necessary relevant documents which will minimise any delay when requesting a dispensation:
    • Medical evidence, DAS report etc.
  • Senior Tutor, or delegate, emails Education Policy Support with encrypted attachments setting out clearly:
    • Student’s name, course, Student ID number;
    • The dispensation being sought including references to relevant regulations;
    • If the request relates to specific papers or submissions, the full paper name and code should be provided;
    • The background, including how the student’s circumstances have affected his/her ability to study or take exams;
    • In the case of illness it is important to include dates of when the student’s studies were affected and when they anticipate returning to studies;
    • The view of the College.