Annex H: Appointment of Assessors

The supervisory body/nominating committee shall approve the appointment of assessors who meet the eligibility criteria for approval by the supervisory body/nominating committee, as outlined in the Examinations Regulations, Regulations for the Conduct of University Examinations, Part 7 (See also section 2.6.)

Appointments of assessors who do not meet the eligibility criteria for approval by the supervisory body/nominating committee and all appointments of postgraduate students as assessors will require approval from the Proctors. In these instances, the nominations must be accompanied with the relevant supporting information forms.

Two different supporting information forms are available when appointing assessors: one for the appointment of assessors who do not meet the requirements for approval by the supervisory body/nominating committee, and one for the appointment of postgraduate students as assessors. All questions must be answered when completing the forms.

The forms are available via weblearn.ox.ac.uk/portal/site/:central:aad:ea:exapp1718.

Education Committee’s policy on the appointment of postgraduate students as assessors in taught-course examinations

  1. Only senior research students, i.e. those who have successfully completed transfer from PRS status, should be eligible for appointment, though exceptions may be made in certain circumstances

  1. Students should only be appointed to mark postgraduate examinations in exceptional circumstances. In these exceptional cases, they are required to have passed Confirmation of Status.

  2. Students must have relevant expertise or experience. They should normally have teaching experience of the relevant paper.

  3. It is preferable that nominees are employed either as Graduate Teaching Assistants / Teaching Associates etc. or as college tutors.

  4. Graduate students should only be nominated with the consent of the paper setter and the convenor of the subject teaching group.

  5. They should have attended appropriate training or received individual instruction from an experienced examiner.

  6. They should have access to information about the paper, examination conventions, marking procedures and general expectations of candidates.

  7. Provision should be made for the supervision and monitoring of their performance.

  8. Their scripts should be subject to additional sampling and consistency checks.

  9. Otherwise qualified students without teaching experience should be confined to marking questions for which there is a precise model solution and an approved marking scheme.

  10. Appointment of postgraduate students as assessors is subject to the approval of the Proctors in each case and will only be given for a term at a time. Proposed appointments of postgraduate students as assessors are  considered with particular care, and information on why a postgraduate student is appropriate for the role must be provided.

A specific form to provide supporting information on the proposed appointment of a postgraduate student as an assessor is required.