Index

1.    Introduction

1.1.    The purpose of this document   

1.2.    The University’s approach to assessment    

1.3.    Role of Education Committee    

1.4.    Role of supervisory bodies    

1.5.    Role of the Proctors    

1.6.    Feedback to students on their performance    

1.7.    Essential information  

1.7.1.    Essential information for supervisory bodies    

1.7.2.    Essential information for chairs of examiners    

1.7.3.    Essential information for examiners and assessors    

1.7.4.    Essential information for examination administrators    

1.7.5.    Essential information for colleges 

1.8.    Overview of changes to policy and guidance for 2016   

1.9.    Areas requiring particular attention  

2.    Nomination of examiners and assessors   

2.1.    Summary of relevant regulations     

2.2.    Composition of boards of examiners  

2.3    Role of supervisory bodies in nominations    

2.4    Nomination of chair and secretary    

2.5    Appointment of assessors    

3.    External examiners    

3.1.    Summary of relevant regulations    

3.2.    Policy requirements    

3.3.    External examiners’ reports

4.    Meetings of examiners    

4.1.    Initial meeting of examiners      

4.2.    Attendance at meetings of boards    

4.3.    Minutes of examiners’ meetings    

4.4.    Examiners’ reports 

4.5.    Claims for expenses

5.    Information for and communication with candidates    

5.1.    Policy requirements    

5.2.    Communication with candidates   

6.    Preparing the examination    

6.1.    Examination conventions – responsibility of supervisory bodies    

6.2.    Examination conventions – responsibility of examiners    

6.3.    Setting of question papers    

6.4.    Production of question papers    

6.5.    Proof-reading of CRC    

6.6.    Security  

6.7.    Special requirements    

6.8.    Printing of examination papers    

7.    Examination entries, timetables and withdrawals    

7.1.    Entering candidates    

7.2.    Entry information    

7.3.    Late entries to examinations and alterations of options    

7.4.    Candidate numbers    

7.5.    Draft timetables    

7.6.    Published timetable    

7.7.    Individual timetables for candidates    

7.8.    Withdrawals    

8.    Special arrangements for individual candidates    

8.1.    Use of calculators in examinations    

8.2.    Bilingual dictionaries    

8.3.    Alternative examination arrangements for candidates    

8.4.    Students with disabilities    

8.5.    Candidates with specific learning difficulties (SpLDs), e.g. dyslexia    

8.6.    Invigilation in colleges    

8.7.    Question papers in special locations    

8.8.    Medical information in support of alternative examination arrangements 

8.9.    Candidates sitting an examination under a previous set of regulations   

9.    Submission of written work  

9.1.    Date and time stipulated    

9.2.    Instructions for handing in    

9.3.    Collection and distribution    

9.4.    Late presentation of written work for examination    

9.5.    Other contraventions of regulations    

9.5.1.    Overlong theses    

9.5.2.    Unauthorised change of title or subject    

9.5.3.    Plagiarism    

10.    Timed examinations   

10.1.    Presence of examiners    

10.2.    Invigilators    

10.3.    Timing    

10.4.    Seating and attendance of candidates    

10.5.    Unauthorised absence    

10.6.    Candidates who enter or leave the room    

10.7.    Paper in an examination    

10.8.    Announcements    

10.9.    Candidates’ personal possessions    

10.10.    Conclusion of an examination    

10.11.    Packaging, delivery and collection of scripts   

11.    Scripts, marking and adjudication    

11.1.    Marking    

11.2.    Standardised expression of agreed final marks 

11.3.    Double-marking    

11.4.    Scaling of marks    

11.5.    Comment sheets    

11.6.    Adjudication on the merits of candidates    

11.7.    Medical certificates and other special circumstances    

11.8.    Incomplete examinations    

11.9.    Use of vivas    

11.10.    Sharing information between examiners    

11.11.    Transparency and confidentiality    

11.12.    Data Protection Act – Right of access to personal data    

11.13.    Retention of records  

11.14.    Records for the future 

11.15.    Security, deposit and retention of scripts/submissions

12.    Results    

12.1.    Results lists    

12.2.    Results spreadsheet/file sheets    

12.3.    Prizes for examinations    

12.4.    Disclosure and publication of candidates’ marks    

12.5.    Transcripts of results    

13.    Feedback and resits    

13.1.    Feedback at First Public Examination    

13.2.    Feedback for taught graduate courses    

13.3.    Resits  

13.4.    Arrangements for resits for postgraduate taught courses    

14.    Queries and complaints from candidates    

14.1.    The Proctors’ role   

14.2.    Complaints about the setting of a question paper    

14.3.    Queries about results    

14.4.    Complaints about the conduct of an examination    

Annex A: Major adjustments to examinations and assessment    

Annex B: Competence standards    

Annex C: Consideration of medical and other special circumstances in examination and assessment  

Annex D: Rationale for Final Honour Schools without a second year examination    

Annex E: Good practice guide to assessment design    

Annex F: Form of report on examinations    

Annex G: The role of faculties and departments in preventing and dealing with plagiarism 

Annex H: Appointment of postgraduate students as assessors in taught-course examinations

Annex I: Consistency in examination conventions    

Annex J: UK-wide criteria for appointing external examiners    

Annex K: Appointment of assessors   

Annex L: Proctors’ guidance for the use of Turnitin in University examinations    

Annex M: Framework for the use of WebLearn to manage submission of assessment

Annex N: Retention of records declaration form

Annex O: Resources