The conduct of University examinations is overseen by the Pro-Vice-Chancellor (PVC) (Education) and the Proctors. The PVC (Education) acts in the place of the head of the institution that awards degrees as well as on behalf of Education Committee. The Proctors act as independent overseers with a duty under the University Statutes to ensure that examinations are properly conducted in accordance with the Statutes and Regulations. Examiners, including chairs and externals, are appointed by the PVC (Education) and the Proctors. Assessors are appointed by the examiners; in all cases approval by the PVC (Education) and the Proctors is also necessary.

This document provides information on the relevant regulations and statements of policy and guidance on examinations and assessment for taught courses. It also provides practical information to assist examiners and examination administrators in running an examination in accordance with the Examination Regulations. Guidance on the conduct of research degree examinations may be found in the Policy and Guidance on Research Degrees (

This document should be read in conjunction with the Examination Regulations (sometimes known in hard copy as the ‘Grey Book’, with amendments published in the Oxford University Gazette, From Michaelmas 2016, the online copy of the Examination Regulations is the only available version and can be accessed at It is updated throughout the academic year with amendments as published in the Gazette. Examiners should familiarise themselves with the specific regulations that apply to the examination that they are conducting as specified in the relevant section of the Examination Regulations. They should also read the section entitled ‘Regulations for the Conduct of University Examinations’ ( They may find it useful to look at the University Student Handbook (previously the Proctors’ and Assessor’s Memorandum) for information on examination matters as they affect students. Annex M: Use of WebLearn for assessment submissions provides a detailed list of these and other useful resources.

In this document changes introduced for 2016-17 (and shaded in yellow for ease of identification) reflect aspects of policy which Education Committee has reviewed, drawing on its consideration of examiners' reports, the Proctors' annual reports to Education Committee, and the decisions made by the Office of the Independent Adjudicator for Higher Education (OIA). These highlighted sections also reflect changes to, and clarifications of, processes and responsibilities. The references to the Examination Regulations have been amended to refer to the 2016 edition, and to the online rather than the hard copy version.

Chairs of examiners and examination administrators will find that the examination process runs best if they work in close co-operation with the Proctors’ Office and the Head of Examinations and Assessments in Student Registry (contact details). If any major difficulties or problems with an examination arise, the Proctors should be contacted for advice on how best to proceed (

Professor Emma Smith                                      Dr Elizabeth Gemmill

for Education Committee                                 Junior Proctor