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Vacancies for Election Michaelmas Term: 23 November 2017


Pool for Constituting Panels convened under Statute XII Parts B, D and H (11 vacancies: non-divisional (8), GLAM (1), Medical Sciences (1), UAS (1))

Board of Continuing Education (1 vacancy)

Board of the Faculty of Theology and Religion (5 vacancies)

General Notes

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Pool for Constituting Panels convened under Statute XII Parts B, D and H

8 members of Congregation to whom Statute XII applies, not necessarily representing any division and not in any case being nominated in a divisional capacity, elected by Congregation*

Current/Retiring Member

To hold office from

To hold office until

[New positions as of 20 October 2017]

with immediate effect

MT 2021


1 member of Congregation to whom Statute XII applies, to represent the Division of Medical Sciences, elected by Congregation

Current/Retiring Member

To hold office from

To hold office until

Sasha Shepperd, Faculty of Clinical Medicine

with immediate effect

HT 2021


1 member of Congregation to whom Statute XII applies, to represent Gardens, Libraries and Museums (GLAM), elected by Congregation

Current/Retiring Member

To hold office from

To hold office until

[Lapsed vacancy]

with immediate effect

HT 2021


1 member of Congregation to whom Statute XII applies, to represent University Administration and Services (UAS), elected by Congregation

Current/Retiring Member

To hold office from

To hold office until

Victoria Pearson, Public Affairs Directorate

with immediate effect

HT 2021


Notes:

*On 22 September 2017, Council approved a proposal to create 8 additional positions in the Pool (for members representing Congregation as a whole, rather than a specific division), thereby increasing the total number of elected representatives in the Pool from 24 to 32 (details will be published in the 5 October issue of the Gazette). These elections are being held to populate the 8 new positions (pending an amendment to Council Regulations 3 of 2017, expected to come into effect on 20 October 2017) and to fill 3 casual vacancies arising since the HT 2017 elections.

It is expected that candidates for election to represent one of the 6 named constituencies will also be members of the relevant constituency (ie a member of one of the four academic divisions, or of GLAM or of UAS). Candidates for election to represent Congregation as a whole (ie in a "non-divisional" capacity) need only be a member of Congregation to whom Statute XII applies. However, please note that a candidate may not be nominated to more than one constituency on the same committee at the same time. For further information, please see the eligibility and amendments to nominations sections on the General Information page of the elections website.

Statute XII applies to: (a) professors, readers, and associate professors or lecturers; (b) any employee of the University who is a member of the Universities Superannuation Scheme or who would be a member if he or she had not been exempted under the provisions of Statute XIV. In Statute XII, any reference to “a member of the academic staff” is a reference to a person to whom the statute applies (Statute XII, Section 3.(1) & (2)). College staff are not covered by Statute XII as colleges have their own statutes. The exception is college staff at Kellogg and St Cross, which follow the University's statutes. Any staff holding joint appointments will, however, be covered by Statute XII in respect of their University contract of employment and duties.

Members of the Pool will be chosen by lot to serve on a number of Panels under Statute XII (ie Redundancy Panel (Section 14 (6)), Staff Employment Review Panel (Section 35) and University Appeal Panel (Section 52 (2))) and may be expected to also chair a Panel. Each member of the Pool will be required to attend appropriate training, including on equality and diversity, before serving on a Panel.

Council wishes to note the following: the Pool as currently constituted includes only five men and four members of Congregation who hold academic or research posts. Nominations from men and from academic and research staff are particularly encouraged.

Full details of the Pool’s composition, functions and powers can be found in: Council Regulations 3 of 2017: Regulations for constituting Panels convened under Statute XII Parts B, D and H, Council Regulations 1 of 2017: Staff Employment Review Panel and University Appeal Panel and Council Regulations 2 of 2017: the Redundancy Panel. For further information about the Pool, please contact Ms Sarah Thonemann, Personnel Services.

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Board of Continuing Education

One member of the Department for Continuing Education elected by and from among the members of the department

Current/Retiring Member

To hold office from

To hold office until

Christine Jackson, Kellogg

with immediate effect

MT 2020


For further information, please contact the Secretary.

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Board of the Faculty of Theology and Religion

Five persons elected by and from the members of the Faculty of Theology and Religion

Current/Retiring Member

To hold office from

To hold office until

[new positions]

HT 2018

MT 2019

Notes:

On 20 July 2017, the regulations governing the composition of this Board were amended, reducing the number of elected representatives on the board from 16 to five (see: Gazette 20 July 2017). These elections are being held now to populate these 5 new positions from 1 January 2018, when the regulations will come into effect.

For further information about the Board, please contact the Secretary.

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General Notes:

Nominations in writing for the elections on 23 November, by four members of Congregation other than the candidate, will be received by the Elections Office, at the University Offices, Wellington Square, up to 4 p.m. on Thursday 26 October.

At least one nomination in respect of each candidate must be made on an official nomination form (available on http://www.admin.ox.ac.uk/elections/forms/index.shtml).

All candidates are asked to note the general requirements which apply to all committee members, as set out in Council Regulations 14 of 2002 (General Regulations of Council for Committees). Current members seeking re-election are also asked to check for specific restrictions on consecutive service.

Candidates are invited to include with their nomination forms, a written statement of no more than 250 words, setting out his or her reasons for standing and qualifications for the office being sought. In the event of a contested election, these statements will be available on-line http://www.admin.ox.ac.uk/elections/ and published in the Gazette dated 9 November. Voters may wish to wait until they have read these notes before returning their ballot papers. Ballot papers will be sent out to members of Congregation as soon as possible after the closing date for nominations. Completed ballot papers must be received by the Elections Office not later than 4 p.m. on 23 November.

For further information, please contact the Elections Officer.

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