Election by Convocation Trinity Term 2019
An election by Convocation will be held in Trinity Term 2019 in order to elect the Professor of Poetry, to hold office for four years from the first day of Michaelmas Term 2019. A meeting of Convocation will be held on Friday, 21 June 2019, to announce the results.
The duties of the Professor are: normally to give one public lecture each term on a suitable literary subject (where the term "public lecture" does not include poetry readings or recitals or other such events); to deliver an inaugural lecture; normally to offer one more event each term (which may include poetry readings, workshops, hosted events, etc.); to give the Creweian Oration at Encaenia every other year (a duty established by convention); each year, to be one of the judges for the Newdigate Prize, the Jon Stallworthy Prize, the Lord Alfred Douglas Prize and the Chancellor's English Essay Prize; every third year to help judge the prize for the English poem on a sacred subject; and generally to encourage the art of poetry in the University.
The Professor receives a stipend of £12,710 per annum which is increased in line with the annual cost-of-living increases for academic and related staff, plus £40 for each Creweian Oration. The Professor may hold the post in conjunction with another professorship or readership within the University. The post enjoys an association with All Souls College, but there may be occasions when the post-holder is offered an association by another college (e.g., if the post-holder has a prior association with another college).
Further particulars for the Professorship are available on the English Faculty Website. Informal enquiries about the post should be addressed to the Chair of the Faculty Board, Professor Ros Ballaster, who can be contacted by email at firstname.lastname@example.org. All enquiries will be treated in strict confidence.
This election will be conducted electronically by Electoral Reform Services Ltd (ERS) on behalf of the University of Oxford.
All members of Convocation are eligible to nominate a candidate and to vote in this election. Nominations must be made on-line via http://www.ersvotes.com/oxfordpoetry19 by 4 p.m. on Thursday, 9 May 2019.
Convocation consists of all the former student members of the University who have been admitted to a degree (other than an honorary degree) of the University, and of any other persons who are members of Congregation or who have retired having been members of Congregation on the date of their retirement.
Membership of Convocation is conferred automatically to members of Congregation whose names have been entered in the Register of Congregation and to Oxford degree-holders after having attended a formal degree-ceremony (either in person or in absentia). Those wishing to verify their current status as members of Convocation are asked to contact their College Secretary or Departmental Administrator.
The functions of Convocation are set out in the (University Statutes).
Candidates must register their intention to stand for election online http://www.ersvotes.com/oxfordpoetry19 by 4 p.m. on Thursday, 9 May 2019. Each candidate will have access to a secure area on the ERS website to draft, save, and upload supporting materials for publication (such as a photo and Candidate Statement).
Registered candidates’ names will be published online as Prospective Candidates until they have been nominated by the required 50 members of Convocation, when their names will be published as Official Candidates.
Candidates may submit for publication a written statement, of no more than 500 words, setting out their reasons for standing. The statement may include links to websites, podcasts or other social media. The statement must be uploaded by 4 p.m. on Thursday, 9 May 2019. In the event of a contested election, these statements will be published on-line and in the University Gazette following the close of the nomination period.
Candidates must be of sufficient distinction to be able to fulfil the duties of the post and must not have held the Professorship on a previous occasion. Candidates may choose another person to act as their representative to the University throughout the election (the “authorised representative”).
All members of Convocation are entitled to nominate a candidate in this election. Nominations by fifty members of Convocation other than the candidate (who need not be a member of Convocation) must be submitted on-line http://www.ersvotes.com/oxfordpoetry19 by 4 p.m. on Thursday, 9 May 2019. The names of those nominators, whose eligibility to nominate has been verified, will be published on-line.
Please note that members who register to nominate a candidate will not have to register again to vote (see Voter registration below) because membership of Convocation will be verified at the time of submitting the nomination.
If the election is not contested the result will be announced on-line and in the Gazette following the close of nominations. In the event of a contested election, an on-line ballot will be conducted by the Electoral Reform Services in accordance with the following procedures and the results announced at a meeting of Convocation on Friday 21 June.
All members of Convocation who wish to vote in this election must register their intention to vote on http://www.ersvotes.com/oxfordpoetry19 by noon Thursday, 6 June 2019 (BST).
Once you have submitted your request to register, your details will be checked to ensure you are a member of Convocation and eligible to vote in this election. You will be notified by e-mail if your request has been unsuccessful. If you are unable to register on-line, or have any queries about the registration process, a telephone help-line will be available during the registration period (020 8365 8909).
Registered voters will be able to vote on-line from Thursday 23 May until noon, on Thursday 20 June 2019 (BST). Voters will be sent instructions on how to vote once their eligibility to vote has been verified.
The result of a contested election will be announced in a meeting of Convocation at 3:00 pm on Friday, 21 June, in Convocation House. Members of Convocation wishing to attend the meeting are asked to note that the wearing of gowns is optional. The result will subsequently be reported on the University's website and published in the Gazette.
Informal enquiries about the post should be addressed to the Chair of the Faculty Board, Professor Ros Ballaster, who can be contacted by email at email@example.com. All enquiries will be treated in strict confidence.
Further information about election procedures may be found in Council Regulations 8 of 2002.
Those wishing to verify their current status as members of Convocation, or to arrange for their degree to be conferred in absentia, are asked to contact their College Secretary or Departmental Administrator. Further information is available from the Degree Conferrals website (https://www.admin.ox.ac.uk/aad/studentregistry/degrees/).
Further information about registration online can be found on the ERS webpage (http://www.ersvotes.com/oxfordpoetry19; Candidates and members of Convocation who experience difficulties registering on the ERS webpage are asked to call ERS Customer Services for assistance(tel. +44 (0)20 8365 8909).
Media enquiries should be directed to the University of Oxford News and Information Office (e-mail: firstname.lastname@example.org; tel. +44 (0)1865 (2)80528).
All other queries should be addressed to the Elections Officer, Ms SLS Mulvihill, Council Secretariat, University Offices, Wellington Square, Oxford, OX1 2JD (e-mail: email@example.com).