Elections Office: Congregation 30 November

Elections

	Vacancies	Current/Retiring Members	Period from HT 2007
Ashmolean Museum, Visitors of the	Two (members of Congregation)	The Rt Hon Lord Butler of Brockwell, University Professor M.J. Kemp, Trinity	Until MT 2010 Until MT 2010
Audit and Scrutiny Committee	One (member of Congregation, from among members of the faculties in the Divisions of Mathematical, Physical and Life Sciences and of Medical Sciences)¹	(new place under regulation 3.9 of Council Regulations 15 of 2002, Gazette, p. 1152)	Until MT 2011
	One (member of Congregation, from among members of the faculties in the Divisions of Humanities and Social Sciences)¹	(new place under regulation 3.9 of Council Regulations 15 of 2002, Gazette, p. 1152)	Until MT 2011
	One (member of Congregation, not necessarily being a member of any division and not in any case being nominated in a divisional capacity)¹	(new place under regulation 3.9 of Council Regulations 15 of 2002, Gazette, p. 1152)	Until MT 2011

Nominations in writing for the elections on 30 November, by four members of Congregation other than the candidate will be received by the Elections Office, Room 218, University Offices, Wellington Square, up to 4 p.m. on Thursday 2 November 2006.

Council has decided that nominations should show for each signatory the name and college or department in block capitals. Any names which are not so shown may not be published. At least one nomination in respect of each candidate must be made on an official nomination form. Copies of the form are obtainable from the Elections Office, e-mail: elections.office@admin.ox.ac.uk , or from http://www.admin.ox.ac.uk/elections/oxonly/forms/index.shtml

In the event of a contested election, a brief biographical note on each candidate will be published in the Gazette dated 16 November 2006, and voters may wish to wait until they have read these notes before returning their ballot papers (which will be sent out to members of Congregation as soon as possible after the closing date for nominations, and which, after completion, must be received by the Elections Office not later than 4 p.m. on 30 November 2006).

Notes on the bodies concerned

The Visitors of the Ashmolean Museum are responsible, under Council, for the safe keeping, preservation, orderly administration, finance, and general policy of the museum. Details of the remit of the Visitors can be found at: http://www.admin.ox.ac.uk/statutes/regulations/489-112.shtml#_Toc28140449. They are expected to co-operate with the Committee for the Museums and Scientific Collections in facilitating co-ordination between the University's museums and scientific collections, particularly with respect to planning, allocation and use of resources, and the development, care, and promotion of the collections as national and international resources both for teaching and research and for public access.

The Audit Committee is a committee of Council and historically has been charged with the oversight of the audit of the internal controls and financial affairs of the University. The work of the committee has more recently expanded and full details of the revised remit of the committee - now called the Audit and Scrutiny Committee - may be found at http://www.admin.ox.ac.uk/statutes/regulations/520-122c.shtml. These revised regulations came into effect on 16 June 2006. The committee, which is chaired by one of the external members of Council, submits an annual report to Council; this report will in future also be submitted to Congregation.

¹ Those serving on Council or the Finance Committee or on any committee which in the view of Council has main line executive authority within the University, or holding any office in the University or any college which involves executive authority are not eligible for election.