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Election Dates and Schedules


Election Dates

All elections by Congregation take place in Week Seven and Week Eight of term. This, because the University legislation (i.e. the Statutes and Regulations) requires that (1) elections be held in full term, and (2) there be at least 49 days notice between the publication of the vacancy in the Gazette and the election date itself.

By custom, elections are always held on a Thursday and, to avoid duplication of effort and costs, the main election date is Thursday of Week Seven.

Election Schedules

General Election Schedule [by Term dates]


Academic Year 2017-18

Election Schedule for Michaelmas Term 2017


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General Election Schedule

Election Stage

Activity

For elections on Thursday, Week 7

For elections on Thursday, Week 8

Vacancies

First [Main] Deadline for Secretaries to notify the Elections Office of vacancies for election:

noon, Friday, Week 5 of preceding Term

noon, Friday, Week --1 [i.e. one week before Week 0]

First Notice of Vacancies published in the Gazette:

Thursday, Week 7 of preceding Term

Thursday, Week 1

Final [Emergency] Deadline for Secretaries to notify the Elections Office of vacancies for election:

noon, Friday, Week --2 [i.e. two weeks before Week 0]

noon, Friday, Week --1 [i.e. one week before Week 0]

Final Notice of Vacancies published in the Gazette:

Thursday, Week 0

Thursday, Week 1

Nominations

Nominations published on-line (as received and processed) from:

Thursday, Week 0

Thursday, Week 1

Nominations first published in the Gazette (and weekly thereafter) from:

Thursday, Week 1

Thursday, Week 2

Internal Deadline for Secretaries to submit Nominations:

4:00 pm, Thursday, Week 2

4:00 pm, Thursday, Week 3

Close of Nominations:

4:00 pm, Thursday, Week 3

4:00 pm, Thursday, Week 4

Final Nominations published in the Gazette:

Thursday, Week 5

Thursday, Week 6

Results of Nominations Received

published on-line:

Notice of Contested Elections (incl. Candidates' Statements)

Notice of Uncontested Elections (candidates deemed elected from nominations received)

Notice of Lapsed Vacancies (for which no nominations have been received)

Thursday, Week 4

Thursday, Week 5

Contested Elections

Voting papers dispatched from the University Offices by:

Tuesday, Week 5

Tuesday, Week 6

published in the Gazette:

Notice of Contested Elections (incl. Candidates' Statements)

Thursday, Week 5

Thursday, Week 6

Results of Nominations Received

published in the Gazette:

Notice of Uncontested Elections (candidates deemed elected from nominations received)

Notice of Lapsed Vacancies (for which no nominations have been received)

Thursday, Week 5* or Thursday, Week 6


*indicates early publication where possible (excludes Trinity Term)

Thursday, Week 6* or Thursday, Week 7

Contested Elections

Close of Ballots (voting papers to be returned to the Election Office before):

4:00 pm, Thursday, Week 7

4:00 pm, Thursday, Week 8

Results of Contested Elections published on-line:

Friday, Week 7 -- Monday, Week 8

Friday, Week 8 -- Monday, Week 9

Results of Contested Elections published in the Gazette:

Thursday, Week 8

Thursday, Week 9

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Election Schedule for Michaelmas Term 2017

Election Stage

Activity

For elections on Thursday, 23 November [Week 7]

For elections on Thursday, 30 November[Week 8]

Vacancies

First [Main] Deadline for Secretaries to notify the Elections Office of vacancies for election:

noon, Friday, 26 May

noon, Friday, 29 September

First Notice of Vacancies published in the Gazette:

Thursday, 8 June

Thursday, 12 October

Final [Emergency] Deadline for Secretaries to notify the Elections Office of vacancies for election:

noon, Friday, 22 September

noon, Friday, 29 September

Final Notice of Vacancies published in the Gazette:

Thursday, 5 October

Thursday, 12 October

Nominations

Nominations published on-line (as received and processed) from:

Thursday, 12 October

Thursday, 19 October

Nominations first published in the Gazette (and weekly thereafter) from:

Thursday, 12 October

Thursday, 19 October

Internal Deadline for Secretaries to submit Nominations:

4:00 pm, Thursday, 19 October

4:00 pm, Thursday, 26 October

Close of Nominations:

4:00 pm, Thursday, 26 October

4:00 pm, Thursday, 2 November

Final Nominations published in the Gazette:

Thursday, 9 November

Thursday, 16 November

Results of Nominations Received

published on-line:

Notice of Contested Elections (incl. Candidates' Statements)

Notice of Uncontested Elections (candidates deemed elected from nominations received)

Notice of Lapsed Vacancies (for which no nominations have been received)

Thursday, 2 November

Thursday, 9 November

Contested Elections

Voting papers dispatched from the University Offices by:

Tuesday, 7 November

Tuesday, 14 November

published in the Gazette:

Notice of Contested Elections (incl. Candidates' Statements)

Thursday, 9 November

Thursday, 16 November

Results of Nominations Received

published in the Gazette:

Notice of Uncontested Elections (candidates deemed elected from nominations received)

Notice of Lapsed Vacancies (for which no nominations have been received)

Thursday, 9 November or Thursday, 17 November

Thursday, 16 November or Thursday, 24 November

Contested Elections

Close of Ballots (voting papers to be returned to the Election Office before):

4:00 pm, Thursday, 23 November

4:00 pm, Thursday, 30 November

Results of Contested Elections published on-line:

Friday, 24 November - Monday, 28 November

Friday, 1 December - Monday, 5 December

Results of Contested Elections published in the Gazette:

Thursday, 30 November

Thursday, 7 December

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