Information for new disabled staff

Welcome to your new role at the University of Oxford.   

In addition to all the standard things that any new starter will need to sort out, there are a few disability-specific extras to think about.  We’ve collected some of them here to help you.

Please contact the Staff Disability Advisor  as soon as possible for advice and to discuss any support you may need in your role. 

 

Access

The collegiate University has buildings ranging from the medieval period to the twenty-first century. We are doing what we can to make all our buildings accessible, but we suggest that if you are going to an unfamiliar building you contact them in advance to check access arrangements.

Access guide

Virtual Tour

 Notes

Even a very modern building may require special arrangements e.g.  lifts in the new Andrew Wiles Mathematics Building require card access.

 

Accessible parking

Anyone holding a current Blue Badge is entitled to a parking space as near as possible to the accessible entrance to their workplace.  

Parking permits may be available on medical/disability grounds.

 If visiting other parts of the university, you will need to arrange parking in advance (see the Access guide for contacts).

 Car parking permits

 Blue Badge parking

 Access guide

 Notes

‘Disabled spaces’ may not be ideal e.g. designated disabled parking spaces in the Gloucester Green multi-storey car park are below ground level and there is no lift. 

Some departments have parking that isn’t immediately adjacent to the building.
 

Catering

Contact relevant catering services if you have dietary needs, such as a gluten free diet.

If you have a mobility impairment or use a wheelchair, please check that catering facilities are accessible, especially in colleges. 

If you need assistance with selecting your food, or carrying a plate, please talk to catering staff. 

If attending a formal function at a college, which may include pre- and post-dinner drinks in separate rooms, please check that all venues are accessible.

 

Disabled Staff Network

All staff employed by the University of Oxford, by its colleges, or by the Oxford University Press who self-identify as having a disability are warmly invited to join the Disabled Staff Network. Contact Caroline Moughton to join.

 

Emergency evacuation

If you would have difficulties in hearing a standard fire alarm or in leaving your building independently in the event of an emergency (lifts may not be in use) please alert your manager. We may need to provide an alternative alarm and make a Personal Emergency Evacuation Plan (PEEP) with you.  Your department’s Health & Safety Officer would be a good place to start. 

Many buildings have evacuation chairs and staff trained to use them.

 

Equal opportunities monitoring

You may have already been asked to complete an equal opportunities monitoring form when we recruited you.  We use this information anonymously to monitor the fairness of our recruitment practices and our current staff workforce. 

If you have a disability, you will need to tell us separately if you need any support. You can do this by supplying information on your Pre-employment heath questionnaire, or by talking to your manager or the Staff Disability Adviser.

 

Libraries

The Bodleian Libraries are committed to providing equal access for all their readers.

If you have a disability and will be using the libraries, please tell them about your disability or health condition and discuss support that may be available. 

 Information for disabled readers

Disability Librarian email teresa.pedroso@bodleian.ox.ac.uk or phone 01865 283861.

 

Telephones

If you need assistance in using a standard phone, please discuss this with the Staff Disability Advisor.

 Telecommunications helpdesk 88888 telecommunications@it.ox.ac.uk

Accessibility phones

 Notes

The University is currently in the early stages of a move to a more flexible means of delivering telecommunications through the Integrated Communications Project. When this is rolled out to your department, please flag up any disability-related issues e.g. over choice of headset.

 

Travel

 If you are unable to use public transport, and become unable to drive to work for disability-related reasons, Access to Work may agree to pay for taxis to work, and for work-related travel.

 

Training and development

Remember to flag up any accessibility needs in training

e.g. if you have a visual impairment you may want to request handouts electronically in advance;

e.g. if you have a very poor working memory you may want to ask the trainer not to use an icebreaker exercise requiring participants to talk to their neighbour, then introduce them to other participants.

 

Work environment

Open plan offices are becoming more common, so you may not have any choice about where you work.  However, there may be ways we can help. If you find concentration difficult for a disability-related reason, you might like to ask for screens or wear headphones.  Is there a private room you could book for times when you need to concentrate on a particular piece of work? 

Flag up any difficulties with the environment to your manager, who may be able to make changes.

 

Work station

You will be asked to complete a DSE self-assessment. If you have any needs in relation to your workstation equipment and furniture, contact your Health & Safety Officer.  

The Occupational Health Service has a small loan collection of alternative mice, keyboard and other equipment.

 DSE assessment