Non-CoreHR vacancy checklist

Step 1

Identify the relevant Core Vacancy number – this will have been communicated to you on the email that confirmed the post/appointment had been set up.
Enter the Vacancy number on a separate Form M2 for each recruitment exercise.

Step 2

Send Form M1, with the Vacancy number and a unique applicant's number (AA04001/001 for first applicant, AA04001/002 for second applicant etc. from Form M2) completed in the top right hand corner, by post or e-mail to all applicants/potential applicants (depending on your recruitment practice). Once the recipient has completed the form it can be returned as an attachment to: monitoring@admin.ox.ac.uk or posted to:

Equality and Diversity Unit
University Offices
Wellington Square
Oxford OX1 2JD

Step 3

Record details of each application against that applicant's reference number on Form M2 as they are received.

Step 4

When the appointment process is finished, complete Form M3.

OR if no appointment has been made, return complete M2/M3 direct to the Equality and Diversity Unit, University Offices, Wellington Square, Oxford OX1 2JD.

Remove the names from M2, staple this anonymised version to M3 and return both forms with the Staff Registration Pack.