By Bike

Bicycle Loans

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The University offers an interest-free loan for the purchase of a bicycle and associated safety equipment. 

The benefits

  • Interest free, monthly deductions from net salary over 12 months
  • Purchase from any retailer of your choice
  • Up to 10% discount at local retailers
  • Immediate ownership and no additional payments

Who can apply?

All staff (on a University contract, paid through the University’s main payroll) on appointments for 12 months or more.

How to apply

  1. Obtain a written quote from your retailer of choice (if using an online retailer, make sure they will accept a cheque or credit payment from the University)
  2. Complete and sign the application form: Bicycle Loan (107kb) and obtain written authorisation from your Departmental Administrator 
  3. Send the completed documents to:
    The Payroll Department
    Oxford University
    23-38 Hythe Bridge Street
    Oxford, OX1 2ET
  4. Confirm payment and arrange collection with the retailer

Note that: the University’s main payment run for all UK payments takes place each Thursday. Invoices received by 17.00 on Tuesday will be included in the weekly run. BACS payments take 4 working days to process, so payments made each Thursday will appear in the retailer’s account on the following Wednesday. Cheque requests will be processed by the Payments Team within five working days.

Discounts

  • Pedal Power Abingdon: 12% off all new bicycles, 15% off accessories
  • Beeline Bicycles: 10% off standard prices for bicycles and accessories
  • BikeZone: 10% off standard prices for bicycles and accessories
  • Cycloanalysts: 10% off standard prices for bicycles and accessories
  • Giles Cycles: 10% off standard prices for bicycles and accessories
  • Reg Taylor Cycles: 10% off standard prices for bicycles and accessories
  • Summertown Cycles: 10% off standard prices for bicycles and accessories
  • Walton Street Cycles: 10% off all new bicycles, 15% off accessories
  • Warlands: 5% off standard prices for bicycles and accessories

Conditions

  • The equipment is meant for personal use and the loan can be up to the value of the employee’s monthly net pay (or a maximum of £2000).
  • The University will make no refunds or replacements for lost or stolen bicycles and equipment. The University is not responsible for insurance against loss, theft and personal accident.
  • Repayment of the loan will be by deduction from the employee's monthly pay, commencing in the first available pay period after the receipt of application. The repayment period will be 12 monthly deductions.
  • If for any reason the employee leaves the University's employment before the balance of the loan has been repaid, any outstanding amount will be deducted from the employee's final pay. Where this is not possible, an invoice for the outstanding balance will be raised which will be payable immediately.
  • In the event that the bicycle is lost before the end of the loan period, the outstanding balance will still be deducted from salary.
  • The loan is not deemed to be a taxable benefit except where the balance outstanding of any loans provided by the University is more than £10,000.
  • In the event of failure to repay a loan, HM Revenue & Customs will be notified. They may treat the whole of the outstanding balance as a taxable benefit and subject the employee to a tax charge at the appropriate rate.

Mobile Mechanic

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The University has teamed up with Oxford Mobile Cycle Repairs Ltd (OMCR) and The Oxford Bicycle Company Ltd (OBC) to provide a mobile bike repairs Mobile Mechanic scheme. 

If your bikes needs a minor repair, there are some high quality videos explaining how to fix common problems here.

Alternatively, cycles requiring repairs - such as punctures, brakes, cables, gears and lights - may be taken at the day and time indicated to the following locations:

  • Wednesdays 09.00-16.00 at the University Club, Mansfield Road (OMCR)
  • Fridays 09.00-12.00 at Oxford University Old Road Campus (at the top of the boulevard next to the Richard Doll building)(OMCR)
  • First and third Tuesday of the month 08.30 onwards at St Cross/Manor Rd Buildings car park, St Cross Road (OBC)
  • Second and fourth Tuesday of the month 08.30 onwards at Radcliffe Observatory Quarter, Woodstock Road, rear of Mathematical Institute (OBC)

The Mobile Mechanic is only able to repair a limited number of bicycles, booked in on a first come first served basis, and is regularly fully booked within the first hour. Note: The Old Road Campus service operates via a booking sheet available at the Richard Doll building reception from 12.00 on Wednesday and Thursday.

The Mobile Mechanic may also be available to visit your workplace subject to a minimum number of 10 cycle repairs. Please ask your departmental administrator to email either OMCR or OBC for further details.

Costs for University staff and students

  Labour costs  Cost of parts 
University of Oxford Staff Free (for bikes used for University business, or travelling to/from work)  Paid by individual staff member at time of service
(cash required)
Current University of Oxford Students Paid by individual student at time of service
(cash required)
Paid by individual student at time of service
(cash required)

The mobile mechanic will give you a quote for labour and/or parts as appropriate before undertaking any work. 

To receive free labour, staff must present a valid University photo ID card. 

Cycle training

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The University has teamed up with the Broken Spoke Bike Co-op to provide adult cycle training for University staff and students.

Broken Spoke’s training is accredited to the national cycle proficiency standard, Bikeability. Various levels of tuition are provided, from learning to ride a bike and basic bike handling skills through to advanced skills for challenging traffic situations.

Through the University programme, staff and students are eligible for six hours of free tuition which can be booked directly at: http://bsbcoop.org/what-we-do/cycle-training/

Cycle Safety - be safe be seen

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To help you stay safe on the roads and keep your bicycle secure, Estates Services have stock of discounted D-Locks, high quality LED cycle lights and Hi-vis arm bands.

If you would like to buy a discounted D-lock, lights and hi-vis bands please visit Security Services, or alternatively contact the Admin Office on (2) 72941.

Three D locks in a line

Cycle Map

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To help people get around Oxford by bike the University has supported Cyclox to produce a cycle map showing all the on-road and traffic free cycle routes in Oxford.

An interactive version is available here

Paper copies of the map are also available – if you would like one please contact sustainability@admin.ox.ac.uk

Oxonbike

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OXONBIKE is a bike sharing network of 13 stations and up to 80 bikes in Oxford which enables easy and low cost access to conventional bicycles and e-bikes (electric power assisted bicycles) for commuting and business trips across the City. E-bikes open up cycling for longer trips and make light work of Headington Hill. 

The University has 4 stations within the Estate, including the Science Area, Radcliffe Observatory Quarter, Old Road Campus and Begbroke Science Park, all enabled for e-bike use. There are also e-bike stations at the John Radcliffe and Churchill Hospitals. 

University staff can obtain 20% off the annual subscription tariff (£50 for e-bikes and £25 for pedal bikes) by signing up with their University e-mail address and using the voucher code UOX/REG01.