Regulations for the Conduct of University Examinations: Part 15 Supervision and Invigilation of Examinations

Attendance at examinations by examiners

  • 15.1.

    • (1) Before the start of any examination at least one examiner shall be present to check the question paper and shall remain for the first 30 minutes of the examination (or for the duration of the paper if so required by the chair of the examiners) in case of query.

    • (2) An external examiner shall not be required to attend.

    • (3) The chair of the examiners may appoint an assessor to attend in the place of an examiner.

  • Invigilators
  • 15.2.

    • (1) The Registrar shall draw up for the approval of the Proctors a list of persons whom he or she deems suitable to invigilate examinations.

    • (2) No student member of the University shall be eligible to act as an invigilator unless he or she is a graduate student in at least the third year of his or her registration for graduate study.

    • (3) Approved invigilators shall comply with any requirements made by Proctors, in consultation with the Registrar, with regard to their training, conduct, attendance or the discharge of their duties.

    • (4) The Proctors may remove from the list the name of any person who in their opinion should no longer act as an invigilator.

    • (5) The Registrar shall, in consultation with the chair of the examiners, arrange for individuals from the approved list to invigilate each examination.

    • (6) No person who is appointed to act as an amanuensis in any examination may also invigilate that examination.

  • Invigilation
  • 15.3. Unless the Proctors otherwise determine, one invigilator shall be required for the first fifty candidates and one for each additional fifty candidates or fraction of that number.

  • Remuneration of invigilators
  • 15.4. Persons other than examiners appointed to supervise or to invigilate under this Part shall be paid in accordance with the scale drawn up by the Education Committee.

  • Invigilation in cases to which regulation 10.2 or Parts 11, 12, or 13 apply
  • 15.5.

    • (1) When a candidate is to be examined on a date or at a time or place fixed by the Proctors, or as the case may be by a chair of examiners, under regulation 10.2 or Parts 11, 12, or 13 above, paragraphs (2)-(6) of this regulation and regulation 15.6 below shall apply.

    • (2) Whenever possible the examination shall take place in a room managed by the Registrar who shall be responsible for the appointment of an invigilator and other necessary arrangements.

    • (3) If the examination takes place in a room provided by the candidate's college, the Senior Tutor shall appoint as invigilator for that part of the examination a person whose name is on the list of invigilators or some other suitable person whose name shall be approved by the Proctors.

    • (4) If the examination is to take place at a time different from the time fixed for other candidates the Senior Tutor shall make arrangements to be approved by the Proctors for the isolation and supervision of the candidate during the period which begins at the time when the part of the examination is due to be taken by him or her and ends at the time at which it is taken by other candidates (or the other way round) which will ensure that the candidate is unable directly or indirectly to communicate in person, by telephone or by electronic or any other means with any other candidate, unless the Proctors otherwise permit.

    • (5) When these arrangements are approved by the Proctors they shall communicate them to the chair of the examiners and the Registrar.

    • (6) The provisions of this regulation shall apply with any necessary modification to practical examinations.

  • 15.6.

    • (1) Where the Proctors have given permission for an examination to be held in a place or at a time other than that appointed for the examination, the invigilator or another person approved by the Proctors shall attend the Examination Schools at least 15 minutes before the examination begins, to receive the examination paper and any necessary writing materials from the Examination Schools, and should bring their University Card or other reliable evidence of their identity.

    • (2) The invigilator should sign the list kept by the Registrar of examination papers which are issued in this way.

    • (3) The candidate's work must be handed as soon as possible after the time appointed for the collection of papers to the Registrar, who shall make the appropriate entry in his or her register.