Regulations for Residence in the University

  • 1. Where under any statute or regulation a student member is required, in order to be admitted to any examination or degree or obtain any other qualification of the University, to keep a number of terms or any other period of residence in the University these regulations shall apply for the purpose of:

    • (1) defining the place or places of residence; and

    • (2) calculating any period of residence necessary to satisfy that requirement.

  • 2. Residence as defined by those regulations is called ‘statutory residence’.

  • 3. In these regulations, unless the context otherwise requires, ‘college’ means any college, society, or Permanent Private Hall or any other institution designated by Council by regulation as being permitted to present candidates for matriculation as student members of the University.

Place of residence

  • 4.

    • (1) Unless regulations 4(2), 6, or 7 below apply, student members who are reading for a degree awarded on passing the Second Public Examination must reside, for the period prescribed for that degree, within six miles from Carfax.

    • (2) A student member to whom paragraph (1) above applies may reside within twenty-five miles from Carfax if he or she:

      • (a) holds the status of Senior Student or has already satisfied the examiners in a Second Public Examination; or

      • (b) resides in the home of his or her parent or guardian.

  • 5. Unless regulations 6 or 7 below apply, student members who are reading for any other degree of the University shall reside, for the period prescribed for that degree, within twenty-five miles from Carfax.

  • 6. The Proctors may, upon the application in writing of the head or another officer of the applicant's college, authorise a student member to reside and keep terms in a house or flat situated more than the number of miles from Carfax prescribed in his or her case if there are special circumstances which appear to the Proctors to justify such authorisation.

  • 7. All student members who are engaged on part-time courses, or who are exceptionally permitted to undertake their research in a well-found laboratory outside Oxford under the provisions of the Regulations for the Degree of Doctor of Philosophy, shall be exempt from the residence limit.

  • 8. If any student member (other than one engaged on a part-time course, or one exceptionally permitted to undertake his or her research in a well-found laboratory outside Oxford under the provisions of the Regulations for the Degree of Doctor of Philosophy) shall reside more than the number of miles from Carfax prescribed in his or her case without the permission of the Proctors, he or she shall not be permitted to count such residence towards any period or periods during which he or she is required to reside to obtain a degree or other qualification from the University.

  • 9.

    • (1) If any student member is dissatisfied with a decision by the Proctors under regulation 6 above or regulation 14 below, he or she, or his or her college, may within fourteen days of the date of the decision appeal in writing to the Chair of the Education Committee of Council.

    • (2) The appeal shall be adjudged expeditiously by the Chair or another member of that committee, other than one of the Proctors, nominated by the Chair.

Calculating periods of residence

  • 10. Whenever the required time for any degree or other qualification is reckoned in terms, ‘term’ shall mean a term as prescribed in regulation 2 of the Regulations on the Number and Length of Terms.

  • 11. A person on whom any degree has not yet been conferred shall not be reckoned as having completed a term of residence for his or her degree unless he or she has resided within the University for six weeks of each such term.

  • 12. Whenever the required time for any degree or other qualification is reckoned in years, a year shall be deemed to be the equivalent of three terms. (For example, if three years are required, nine terms shall be understood, if four years, twelve terms, and so on.)

  • 13. If a student member is presented for matriculation during the course of a term he or she shall be entitled to count the whole of that term as one term's residence if he or she has been residing at a place of residence authorised under these regulations for the whole of that term.

  • 14. A person who wishes to become a Senior Student under the provisions of the Regulations for Senior Student Status, or a graduate of another university who is applying for admission as a Probationer Research Student or as a student for any of the Degrees of Master of Fine Art, Master of Letters, Master of Philosophy, Master of Science, Master of Studies, Magister Juris, Master of Business Administration, Master of Public Policy, Bachelor of Philosophy, or Bachelor of Civil Law, may be given permission by the Proctors to count towards his or her statutory residence any period not exceeding one calendar month during which he or she has resided, before his or her matriculation, under conditions approved by his or her college, within the relevant distance from Carfax as specified in these regulations.

  • 15. Any person who has been given dispensation from the requirements of regulation 11 (1) of the Regulations for Matriculation of Student Members only after he or she has come into residence shall be permitted to reckon as part of his or her statutory residence under these regulations any period, not exceeding one term, during which he or she has resided before his or her matriculation, under conditions approved by his or her college, within the appropriate distance from Carfax as specified in these regulations.

  • 16. If a student member is suspended from access to the premises and facilities of the University, the period of suspension shall not count towards the fulfilment of that student's statutory residence requirements.

Dispensations

  • 17. Council may by regulation provide for student members to be excused from any required period of statutory residence up to a specified limit.