Managing Assets: Equipment
These web pages highlight the steps needed to ensure that all assets in departments are physically safeguarded and properly accounted for in the University asset records.
The University records its assets for several reasons:
- To allow the cost of the asset to be spread (in accounting terms) over what is deemed its working life
- It is required by the University's Financial Regulations
- For security reasons: Oracle Financials holds details of assets, including their location and their responsible employee
- It provides an insurance listing
The process and associated financial controls have been written in support of the Financial Regulations.
For further information, please see the Frequently Asked Questions and for a definition of the terms used, please use the Glossary.
Contact details
For further information:
Fixed Asset Accountant (University access only)
Telephone: 01865 (6) 16128
Oracle Financials Helpdesk
Tel: (2) 84800, Fax: (2) 84880 or financials@admin.ox.ac.uk
Version control:
27 January 2012: Revised process added to website, completely replacing the previous process so that responsibility for keeping asset records now lies with the Finance Division while departments are responsible for verifying these records and ensuring that assets are physically safeguarded. 22 September 2011: Process pages removed from website while process is revised. 1 August 2009: All process pages reformatted and reorganised as part of the Finance website review. Section added. Financial controls moved to a separate page. Links to documents, forms, etc. added to the Introduction page.