Current members

This page contains guidance on the administration of existing OSPS members who joined before 1 October 2017.

Transfers

OSPS does not accept transfers in from other pension schemes.

AVCs

It is no longer possible to purchase additional pension and lump sum within the scheme. Members can pay money-purchase AVCs to the Prudential. Application forms are available from the Pensions Office.

Please contact us for information as how to administer Prudential AVCs if a member wishes to pay them.

Changes in hours or personal details

Please send either Change or verification of personal details (CHA1) form (21kb) or Change in hours (CHA2) form (27kb) to us with the appropriate certificates. Please also make a note on the monthly remittance.

Change in cost plans

Please make sure that new employees are on the correct cost plan if they have come from the University or another college.

If a member is changing cost plan from 1 April we will let you know as soon as possible after this date.

Monthly remittance

We will reconcile the contributions taken to the salaries declared. Please make sure you tell us if there is a reason why there might be an error, such as maternity pay. If a member has changed their hours please tell us the new hours and whole time equivalent salary.

If there is a new member or a member has left please remember to send the appropriate Starter or Leaver forms.

If you pay by cheque the cheque should be with us by the last day of the month. If you pay by electronic transfer the money should be in our bank by the seventh calendar day of the following month.

Maternity and other family leave

If a member goes onto reduced pay due to maternity or family leave then they pay the contributions on the pay they receive and you make up the difference between this and the full contributions due. This includes any AVCs. Here is an example:

 

Full Pay

Statuory Maternity Pay only

Actual Pay

£1,800

£600

Full Pay

£1,800

£1,800

Employee (6.6%)

£118.80

£39.60

Employer (22%)

£396.00

£475.20

Total Contributions

£514.80

£514.80

If a member goes onto no pay neither you nor they pay any contributions. Once they return you should calculate the amount they and you would have paid if they had been at work normally during the unpaid leave period. You should then ask the member if they wish to pay the missing employee contributions. If they do then you have to pay the missing employer contributions. If they do not you should make a note on the monthly return and send us Notification of absence (ABS1) form (19kb) .

Note: the employer contribution rate changes to 19% on 1 August 2017 and employee contribution rates change on 1 April 2018.

Sick leave

If a member goes onto reduced pay due to sickness then both you and they have to pay the contributions you would have paid had the member been working normally. Here is an example:

 

Full Pay

Statutory Sick Pay Only

Actual Pay

£1,800

£600

Full Pay

£1,800

£1,800

Employee (6.6%)

£118.80

£118.80

Employer (22%)

£396.00

£396.00

Total Contributions

£514.80

£514.80

If this would cause hardship the member can suspend paying contributions until they return to work provided they let us know in writing.

If a member goes onto no pay neither you nor they pay any contributions. Once they return you should calculate the amount they and you would have paid if they had been at work normally during the unpaid leave period. You should then ask the member if they wish to pay the missing employee and employer contributions. If you are willing to pay the missing employer contributions then the employee only has to pay the missing employee contributions. If they do not wish to pay you should make a note on the monthly return and send us a Notification of absence (ABS1) form (19kb) .

Note: the employer contribution rate changes to 19% on 1 August 2017 and employee contribution rates change on 1 April 2018.

Other unpaid leave

When a member returns from other unpaid leave the situation is as for returning from unpaid sick leave.