Incur Expenses and Record Expenditure
1. Incur expenditure
Expenses incurred using funds provided by means of an advance of expenses must comply with the general rules for expenses as well as specific rules for advances, as defined in the University Expenses and Benefits Guide.
2. Record expenditure
The Advance Request Form provides the means to record expenditure made against an advance, either as the money is being spent, or immediately after the event. As there is a requirement that all advances be reconciled against actual expenditure incurred, individuals in receipt of advances should ensure that these details are recorded as promptly as possible and supporting receipts retained.