Expenses and Benefits Guide
Changes to the Payments Manual - from 1 March 2012The Payments Manual and its associated processes have been reviewed by a group of Departmental Administrators and Finance as part of a series of changes in this area. The review concluded that the Manual is a comprehensive document which generally provides clear guidelines on all elements of the University’s expenses process; however, some changes were made to the document, including:
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1. Introduction
2. Status and Responsibilities
2.1 Status of the University of Oxford
2.2 Responsibilities for Tax Matters
2.3 Responsibilities of Claimants, Authorisers and the Payments Team
3. Principles and Policies
4. General Procedures
4.3 Payment Requests and Standing Orders
4.5 Senior Officers and Delegation of Authority
5. Employment and Payment for Services
5.1 Employment Status and Payments in the Nature of Employment
5.3 Royalties and Giving Up Income
6. Payments to Students, Visiting Academics, and Volunteers
6.1 Scholarships and Bursaries
6.4 Payments to External Examiners
6.5 Volunteers and Subject Payments
7. Travel
7.1 Business Travel: What is Allowed
7.2 Travel by Public Transport
7.4 Private and Hired Vehicles
7.6 Other Travel-related Costs
8. Subsistence
8.1 Subsistence: General Principles
8.2 Hotels and accommodation in the course of travel
9. Communications and IT
9.4 Personal Digital Assistants (PDAs) and Portable Computers
9.5 Computers and Other IT Equipment
9.6 Broadband and Internet Access
10. Staff Support
10.1 Staff Training and Conferences
10.2 Subscriptions and Professional Fees
11. Entertaining
11.2 Refreshments, Meetings and Business Entertainment
11.4 Non-Business and Social Entertaining
12. Accommodation
12.1 Job-related Accommodation
12.2 Other Accommodation and Relocation
Appendices
The University's Tax Reporting Obligations
Supplements
Printable Expenses and Benefits Guide
If you would like a printed copy of the Expenses and Benefits Guide, please contact the Payroll Manager or the Payments Manager. Please note that the current version of the Guide is online, and that any changes made online after you have received your printed copy may not be reflected in your copy.