4. General Procedures
- 4.2 Expenses Procedures
- 4.3 Payment Requests and Standing Orders
- 4.4 Advances
- 4.5 Senior Officers and Delegation of Authority
- 4.6 Supplier Invoice Payments
- 4.7 Credit Cards
- 4.8 Petty Cash
- 4.9 Foreign Currency Payments
4.1 Payroll procedures
(a) University payrolls and associated forms
Following the implementation of the new CoreHR information system, departments now use the CorePersonnel module to notify the Payroll Team of new starters (excluding all casual workers), changes and leavers.
Monthly payroll is paid on the last but one working day of every month, with pay dates published in advance for each year.
(b) Submission of forms
All payroll instructions, new starters, changes to pay, leavers must be approved in CoreHR and be received by the payroll team by close of business on the admin (cut-off) dates. Any instructions received after this date cannot be guaranteed for payment in the current month. For support, check the new starter process.
(c) Authorization of payroll instructions
Payroll instructions must be approved in CoreHR by a Salary Approver.
For those actions requiring a paper form to be submitted to the Payroll Team, they will accept original documents and signatures. Faxes, emails and electronic forms will not usually be accepted, although in exceptional circumstances they may be with the prior agreement of the Payroll Manager.
Under no circumstances will self-authorized forms or instructions be processed, nor those authorized by a close relative or member of staff junior to the claimant except as specified in section 4.5.
Any attempt to submit a deliberately falsify a payroll instruction will be treated as a serious disciplinary offence.