6. Payments to Students, Visiting Academics, and Volunteers
See also:
- 6.1 Scholarships and Bursaries
- 6.2 Students and Work
- 6.3 Academic Visitors
- 6.5 Volunteers and Subject Payments
6.4 Payments to external examiners
(a) Definition of external examiners
An examiner or judge for a research or higher degree examination who lives outside Oxford and who does not hold a teaching or research post at the University may claim reimbursement of reasonable travel and subsistence expenses associated with carrying out their specified duties for the University.
All claims in respect of external examiners are subject to these rules and must be submitted on the Claim for Fees and Expenses form (form GSO.10), available from the Examination Schools.
(b) Travel expenses
Actual travel expenses may be claimed upon presentation of full details, including receipts or travel tickets. Car mileage may be claimed in accordance with the University's rules for car mileage claims.
(c) Subsistence expenses
Subsistence as defined in section 8.1 of this manual, may be claimed upon presentation of receipts for actual costs incurred, subject to the following maxima:
|
Subsistence limits for external examiners: | |
|
Circumstances |
Maximum claim |
|
Overnight stay, including all meals |
£100 per night |
|
No overnight stay, but time in Oxford plus travelling time exceeds 10 hours |
£20 per meal for 2 meals |
|
No overnight stay, but time in Oxford plus travelling time is up to 10 hours |
£20 for one meal |
Note: Where overnight stays are involved it is not necessary for meals to be taken in the place of accommodation unless the accommodation charge is inclusive of such meals.
University staff may not claim these allowances for themselves or on behalf of external examiners or judges.