How to arrange insurance - Employees, Students and Volunteers

Attention travellers!

The travel insurance application process has moved online.

The following procedure should be followed by staff, students and volunteers when planning a trip and applying for University travel insurance. Please contact the University Insurance Team if you have any queries.

  1. Plan the trip in accordance with the University Safety Office Overseas Travel and Safety in Fieldwork guidelines. Travel insurance cover depends on compliance with the advices given on the Foreign and Commonwealth Office (FCO) website
  2. Your trip and risk assessment (if applicable) need to be approved by your Department
  3. If University travel insurance is required, complete a travel insurance application form online here.
  4. Your approved risk assessment and any other supporting documentation should be uploaded as part of the online application process.
  5. Administrator refers application to the Insurance Team if any of the referral criteria applies, in order to arrange cover.
  6. Your department will either approve your application or contact you via the online system if they have any further queries.
  7. In the right hand menu the Traveller prints the documents Emergency Contacts, Information Sheet and Card (429kb) and Confirmation and Summary of Cover 2018/19 (205kb) before travelling.

Note: Travellers to countries within the EU should obtain the EH1C card for reciprocal healthcare arrangements. This card is valid for 5 years from receipt, and travellers are encouraged to check that their EH1C card covers their inclusive travel dates.