How to arrange insurance - Staff, Students, Researchers and Volunteers
The following procedure should be followed by staff, students, researchers and volunteers when planning a trip and applying for University travel insurance. Please contact the Insurance Team if you have any queries.
- Plan the trip in accordance with the University Safety Office Overseas Travel and Safety in Fieldwork guidelines. Travel insurance cover depends on compliance with the advices given on the Foreign and Commonwealth Office (FCO) website
- Once your trip and risk assessment (if applicable) are approved by your Department, make your bookings
- If University travel insurance is required, complete a Travel Insurance Application Form
(55kb) - Send your risk assessment (if applicable) and Travel Insurance Application Form to your Departmental Administrator for signature
- Administrator adds traveller details to a Monthly Departmental Travel Insurance Return
(19kb), which should be sent to the Insurance Team at the end of each month - Traveller prints the Emergency Contacts and Information Sheet and Card
(524kb) before travelling
Note: Travellers to countries within the EU are strongly advised to obtain the EH1C card for reciprocal healthcare arrangements. This card is valid for 5 years from receipt, and travellers are encouraged to check that their EH1C card covers their inclusive travel dates.
- Who can be insured?
- What is insured?
- How to arrange insurance - Staff, Students, Researchers and Volunteers
- How to arrange insurance - Clubs and Societies
- How to make a claim