Summary of Manage Assets: Equipment

Review and adjust monthly additions listing

Check monthly additions listing to verify transactions are equipment additions.
Make adjustments using the Departmental Equipment Listing Form (311kb) - refer to steps 1-11 of the Complete the Departmental Equipment Listing (30kb) support document.
Promptly send completed form to the Fixed Asset Accountant.

Check that the updated latest Departmental Equipment List (DEL) shows all assets currently owned by the department following your adjustments.
Check that any additions, disposals, thefts or reassignments of assets are reflected.
Report any amendments using the Asset Disposal/Amendment/Impairment Form (142kb) .

Ensure all assets are kept in a secure location at all times.
Ensure all assets are adequately maintained to the extent that they continue to function as intended.
Maintain a list of all assets outside University premises; annually obtain written confirmation from the asset assignee that the items remain in their possession.
Undertake physical verification of all equipment assets on a five-year rolling basis.
Notify the Fixed Asset Accountant if there are any changes in the status of an asset.