Petty Cash Float Reconciliation (Float holders)
1. Reconciliation
The amount of cash held plus the purchase receipts should be agreed regularly to ensure it reconciles with the float total. Where a float does not reconcile it should be re-checked, and any discrepancy raised with your Line Manager.
If a float still cannot be reconciled, contact the Chief Cashier to agree a solution.
2. Reimbursement
The minimum reimbursement or top-up of a float that can be requested is £30 or 60% of the float (whichever is the greater). Please give 5 working days notice for top-ups.
It is anticipated that the requirement for top-up requests will be between one to three months. Where frequency of float reimbursement does not align with this, the Cashiers will investigate usage with a view to revising float levels.
To claim reimbursement you should complete the Petty Cash Reimbursement Form 
(41kb) which must be authorised by your
Departmental
Administrator. For help with completing the form refer to Completing the Petty Cash Reimbursement Form 
(57kb).
The form should detail each expenditure that has been made. Receipts can be bulked together to avoid long lists of similar expenditure items. The claim form and original receipts should be sent to the Cashiers.
Note: If there is no proper receipt, the
item will not be paid.
All expenditure must be in accordance with the Financial
Regulations. Items purchased using a credit card cannot be
reimbursed via petty cash. Instead, an Expenses Claim Form (385kb) should be submitted to the Payments Team.
The cash must have been balanced and agreed before submitting the claim, with any discrepancies being investigated/adjusted. Any problems identified by Cashiers with the form totals or use of petty cash will be referred back to the float holder to agree a solution.