Maintain Petty Cash Float
1. Receive float top-up
As with initial float set-up, a secure carrier will deliver your top-up to your department. You will be asked to sign for the bag(s), and will be issued with a copy receipt. This must be retained for future reference.
Note: Petty Cash floats must be stored in a locked box and kept in a locked drawer or cabinet except floats over £500 which must be kept in a safe.
2. Journal expenditure
All claims paid by the Cashiers will be debited to
Account
Code 61115. This is purely a ‘holding’ account. Departments are
responsible
for journaling transactions to expenditure codes as appropriate - see Journal Expenditure Items to GL 
(299kb) or Journal between General Ledger Codes (427kb) Details of the journals should be
logged for audit purposes.
3. Reconciliation of GL
It is important that petty cash is correctly coded and that the float holder regularly checks the coding. Cashiers will also carry out reconciliations and spot checks, and may, if necessary, refer back to the department for information.