Appointment and Engagement Payments
Any payment made to an individual in return for the provision of work or services is treated as an appointment or engagement. This includes the following types of payment:
- Employment payments to staff
- Payments to students in return for work done by them
- Fee payments to visitors (lecturers, speakers or external examiners)
- Payments to consultants or individuals in return for services provided
- Payments to agency workers
The method of payment depends on the relationship of the individual with the University.
- Employees (full time, part time, variable hours) with University contract - payment made via Payroll.
- Casual workers and casual teachers – payment via Payments (Casuals).
- Agency staff – The recruitment agency should be paid via Purchase to Pay.
- Consultants – see the Consultancy Test for details.
- Other non-employees
External Examiners
The answer to three questions is required:
- Does the contract with the individual relate solely to duties as an examiner?
- Does the examination set or conducted lead to a degree, diploma or rofessional qualification?
- Is the exam completed on one day?
If the answer to all three is YES – payment should be via Expenses.
If the answer to any of the answers is NO – payment must be made via (casual) Payroll.
Visiting Instructors, Lecturers, Speakers and Teachers
The answer to three questions is required:
- Is the individual teaching to an accredited or examined syllabus?
- Is the individual expected or required to lecture to material supplied by the department?
- Is the individual expected or required to use University equipment, handouts, textbooks, etc?
If the answer to all three is YES – payment should be via the Payment Request process.
If the answer to any one of the above is NO - payment may be made viacasual) Payroll. the (casual) Payroll.
Contact details
For further information, please contact:Telephone: 01865 - (6) 16016 or (6) 16103