Payroll Process

New update (1 August 2012)
From 1 August 2012, all casual workers will be paid monthly, please refer to the below Payroll home page for further details.

HRIS Programme (21 June 2012)
The CoreHR Personnel module is being implemented across the University.  As departments go live with this system, they will cease to make use of many of the current payroll forms and processes.  Please refer to the HRIS Programme and HRIS Support pages for more guidance.

Payroll Process Overview Introduction to Payroll Process Main Payroll Starters Changes to Main Payroll Leavers Paid as Claimed Paid as Claimed Starters Paid as Claimed Payments Casual Pay Manage Payroll Key Financial Controls

The following pages have been designed to support University staff involved in paying individuals via any of the University payrolls, from the notification of new starters, submission of payment instructions and changes, to informing the Payroll Team of leavers.

Each step of the process has been developed to promote good practice and ensure robust financial controls.


Determine which Payroll to use

The first task is to determine which payroll is the most appropriate means of paying an individual. There are three main possibilities:

If you are uncertain which payroll to use then refer to the Payroll Decision Tree.

Note: Before you pay any individual by any means other than via a payroll, please ensure that you have reviewed the guidance on Payments to Individuals.

The University also operates the payroll for pensioners who are members of the Oxford Staff Pension Scheme (OSPS). Administration of OSPS pensions is dealt with by the Pensions Team to whom all enquiries should be directed in the first instance.

Quick Links:

Childcare salary sacrifice scheme
Bicycle salary sacrifice scheme
Childcare vouchers
Travel schemes
Personnel Services

External websites:
HMRC
Department for Work and Pensions

Related links

Find out more