Casual Payroll
About casual payroll
The Casual Payroll is a special service for paying short-term or ad hoc ‘casual workers’ whose maximum period of continuous employment will be for no more than 12 weeks.
The Casual Payroll is run on a weekly basis, with payments made in arrears to individuals. Payment is usually made by electronic BACS transfer directly into individuals' bank accounts. A payslip will be produced advising them of payments, deductions, and net pay for the week.
The Casual Payroll is for staff whose maximum period of expected engagement is no more than 12 weeks. If there is an expectation of working for more than 12 weeks, regardless of the total number of hours to be worked, individuals should be registered onto the main payroll from their first day of employment. After 12 weeks of employment certain employees' rights may apply. For more information, please refer to the Personnel Services guidance on employment status.
The casual payroll function
The Casual Payroll is administered by the Casual Payroll Team which is within the University's Payroll Team. The Payroll Team is part of the Accounting Services Group within the University Finance Division. It is located at the Finance Division offices in Hythe Bridge Street.
Staff may be contacted on normal working days between 08:30 and 16:30.
If you have an enquiry about your pay then please speak initially to your Administrator but if they are unable to resolve the query, then contact the Casual Payroll Team.
Casual payroll payments
The following links detail some issues that need to be considered when Casual Payroll payments are made:
- Pro forma letters of engagement
- Work permits
- Holiday entitlement for casual workers
- Casual payroll guidance - (includes Casual payroll form)
Other casual payroll links
The following links cover subjects that are associated with the Casual Payroll but have their own specific procedures and rulings: