Main Payroll

Payroll Process Overview Introduction to Payroll Process Main Payroll Starters Changes to Main Payroll Leavers Paid as Claimed Paid as Claimed Starters Paid as Claimed Payments Casual Pay Manage Payroll Key Financial Controls

About the main payroll

Individuals paid via the University's Main Payroll are usually considered to be employees of the University, for both tax and employment law purposes. The exception to this rule will be 'Paid as Claimed' individuals. Unless specifically notified, therefore, any tax and National Insurance (NI) due will be deducted at source from payments made via the Main Payroll so that individuals receive a net payment after deductions.

The Main Payroll is run on a monthly basis, with payments made to individuals on the last but one working day of the month. Payment is usually made by electronic BACS transfer directly into individuals' bank accounts.

Everyone on the Main Payroll will receive a monthly payslip advising them of basic pay, any additions and deductions, and net pay for the month.

After the end of each tax year (tax years run from April 6th every year) individuals with an active record on the Main Payroll will also receive a P60 certificate (no later than 31 May of the new tax year) which is an annual declaration of taxable pay, tax and NI deductions. This document should be retained as evidence should you be required to complete a personal tax return. If you lose your P60 then contact the Payroll Team who will provide a certified statement of earnings and tax deducted in its place. There is a charge for this service, which is currently £15.00.

Key features of the main payroll

  • Individuals are associated with a post number and a grade
  • Payments are made monthly and a payslip is provided
  • Tax and NI are deducted at source through PAYE
  • Cost of living awards are automatically included once implemented (including any arrears due)
  • In addition to basic pay, there is the facility to pay allowances, overtime and other fees
  • In addition to tax and NI, there is the facility to make other deductions, including pension contributions and AVCs, salary sacrifice, GAYE, court orders, etc.
  • Payments will continue to be made until a Change or Leaver Form is submitted.

The main payroll function

The Main Payroll is administered by the Main Payroll Function which is a sub-division of the Payroll Team. The Payroll Team is part of the Accounting Services Group within the University Finance Division.

Staff may be contacted on normal working days between 08:00 am and 04:30 pm.

If you have a problem or enquiry about your pay then please speak to your Administrator in the first instance. If they are unable to resolve the query for you then they should use the details and links above to contact the appropriate member of the Payroll Team.


Quick Links

Main Payroll Forms
Enquiries by Pay-group

Personnel Services Guidance:
Salaries, increments, overtime and other payments
Sick Pay and Statutory Sick Pay (SSP)
Hours of work, holiday and other leave
Maternity and Parental leave
Work Permits

Related links