Manage Payroll
1. Running the Payrolls
All Payrolls are run by the University Payroll Team, either on a monthly (Main, including 'Paid as Claimed') or a weekly basis (Casual).
Administrators and departmental staff responsible for authorizing payroll payments, changes, additions or leavers, should familiarize themselves with the admin (cut-off) dates and payment dates for each payroll.
2. Payments
Wherever possible, payments made via all of the payrolls are electronic BACS transfers directly into the recipient's UK bank account. Every time a payment is made (monthly or weekly) a payslip will be produced and distributed detailing basic pay, all deductions and additions, and the net pay for that period. Where it is impossible to make an electronic payment then a cheque payment may be made.
Any queries with payslips or payments should be made in the first instance to departmental administrative staff. If this does not resolve the issue then the Payroll Team should be contacted by the department.
3. Budgetary control
Payroll costs account for a significant proportion of all University budgets, including research projects. It is essential, therefore, that staff with budgetary responsibility regularly review payroll postings to their budgets.
For payments made via Main Payroll, reports are currently available on the OPENDoor system and on Oracle (OX GL Employee Profile Report) to analyse pay costs. Departments without access to these reports may request that they be produced by the Payroll Team and sent out to them. Casual Payroll produces a weekly departmental costing report that is sent to the Administrator or other nominated person in their finance department for review.
Further guidance on using the OX GL Employee Profile Report is
available via the Review the General Ledger Employee Profile Report 
(328kb)