• Financial Regulations
• Finance Processes
  • Forms
  • Assets
  • Cash Handling and Banking
  • Financial Assurance
  • Financial Planning and Reporting
  • Internal trade
  • Inventory
  • Payments
  • Payroll
    • Pay dates
    • Salary scales
    • Admin (cut-off) dates
    • Payroll processes
      • Main payroll
      • Paid as claimed
      • Casual payroll
      • Manage payroll
      • Key financial controls
    • Payroll tax
    • National Insurance
    • Pensioners payroll
    • GAYE
    • Salary exchange
  • Projects
  • Purchasing
  • Research
  • Sales
  • Subsidiary Companies
  • Taxation
  • TRAC
  • Treasury
• Oracle Financials
• Expenses and Advances
• Training and Learning
• Insurance
• Pensions
• Communications
• A-Z
• Contact us

'Paid as Claimed'

About 'Paid as Claimed'

'Paid as Claimed' is a term used to identify a distinct set of individuals who are paid via the Main Payroll and are considered University employees for tax purposes but not necessarily for employment law purposes. As a consequence, this may include individuals working on certain 'consultancy' contracts but who do not satisfy the terms of the employment status used to determine Consultancy Test.

As with Main Payroll, unless specifically notified by HMRC, any tax and National Insurance (NI) due will be deducted at source from payments made under 'Paid As Claimed' arrangements so that individuals receive a net payment after tax.

Payments are only made when a claim or invoice is submitted by the individual concerned – the values, rates and regularity of such claims should be determined by the contract made between the individual and the University. Payments will be made in the same way as those for Main Payroll, on the last but one working day of the month in which the claim is processed. A payslip will be provided for every payment made and, as part of Main Payroll, a P60 certificate annually after the end of the tax year.

If individuals appear to be claiming a regular number of hours each month they should be taken off 'Paid as Claimed' and appointed to an appropriately graded position with the regular number of hours worked paid as basic pay. Any additional hours over these should then be claimed as overtime.

Key features of 'Paid as Claimed' payments

• The Main Payroll is used as a means to make taxable payments to individuals who may be engaged by the University but who may not be University staff
• Individuals do not hold grades, but will have hourly rates defined in a contractual agreement which should be aligned to University grades
• Payment is only made on specific instruction (receipt before the payroll deadline of an authorized invoice or claim), but a payslip is provided for each payment
• Tax and NI are deducted at source through PAYE
• Staff remain on the Main Payroll (although do not necessarily receive payment) until a Leaver Form is submitted

'Paid as Claimed' and the Main Payroll Function

Payments made on the 'Paid as Claimed' basis are handled by the Main Payroll Function which is a sub-division of the Payroll Team. The Payroll Team is part of the Accounting Services Group within the University Finance Division. It is located at the Finance Division offices (Directions (329kb).

Staff may be contacted on normal working days between 08:00 and 16:30.

If you have a problem or enquiry about your pay then please speak to your Administrator in the first instance. If they are unable to resolve the query for you then they should use the details and links above to contact the appropriate member of the Payroll Team.

Quick Links:

Work permits
Letter of engagement
Holiday entitlement for Casual Workers
Sample staff registration form

• Back to top
• Recommend this page