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Goods Received Note (GRN) Accruals

Before month-end it is essential to ensure that:

1. All goods/services have been receipted on Oracle Financials. For further help on this refer to the Receive/reject Goods or Services section of the Purchase to Pay process, which includes links to the relevant ‘How to’ documents.
2. All Invoices received during the month are input on Oracle Financials. For further help on this refer to the Manage invoices for payment section of the Purchase to Pay process, which includes links to the relevant ‘How to’ documents.
3. Working Day 1: AP closed by Financial Systems Management.
4. Working Day 2: An adjusted list of receipted uninvoiced Purchase Orders (excluding items over 6 months old) will be e-mailed by the Financial Reporting Team to Departmental Adminstrators and Finance Officers for your review. Departments have 2 days to notify the Financial Reporting Team of any items which should be excluded from the accrual.
5. Working Day 4: A reversing accrual journal is posted to departmental accounts by the Financial Reporting Team. Additionally, a reversing accrual journal will be posted to reduce encumbrances by amount equal to accruals.

Note: GRN accruals will only be posted for values over £50.

For further information regarding Working Days, refer to the Month-end Timetable.

Contact details

For further information, please contact:
Head of Financial Reporting
Telephone: 01865 (6)16084
Financial Accountant
Telephone: 01865 (6) 16120

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