Manage Project Transactions

Departmental Projects Process Overview Departmental Projects introduction Need for Project identified Set up Project Manage Project Transactions Maintain/Amend Project Reporting, review and reconciliation Project closedown Key Financial Controls

All purchase requisitions, invoices, etc. should be managed as per the Purchase to Pay process.

For further guidance on managing transactions in Oracle Financials, refer to:

Manage suspense accounts

Failed transactions will be posted to the departmental suspense account which should be routinely checked/cleared to ensure that all expenditure is allocated to the correct project as soon as possible.

For further guidance, refer to:

Validate expenditure

Any misposted costs should be transferred or journaled between GL/project accounts as necessary. You should maintain a full audit trail and supporting documentation for any journals. This can be done by running the Grants: OX Journal Activity Report.

Billing

If billing is required in relation to a project it must be done via the Accounts Receivable module. Refer to Raise an Invoice in Accounts Receivable (298kb) for guidance (noting that the Transaction Source should be Claim – Non-research.)