Purchase to Pay

Purchase to Pay Process Map: Identify Need for Buying Goods Purchase to Pay introduction Identify need for Goods Identify potential suppliers Purchasing Equipment over £100k Check correct payment route Tenders and Quotations Order goods/services Order with requisition No purchase requisition Using Marketplace Payment Requests Receive or Reject goods/services Manage invoices Open PO's and Invoices on hold Key Financial Controls

The process has been written for University staff involved in buying and paying for goods/services at the University, through whichever channel is appropriate.

Purchase to Pay takes you through the steps required when ordering, receiving, and paying for goods and/or services on behalf of a department.

The process and associated financial controls have been written in support of the Financial Regulations.

Contact Details

For Further Information:
Purchasing team
Tel: 01865 (6)16022
Payments Team
Tel: 01865 (6)16125
Oracle Financials Helpdesk
Tel: (2) 84800, Fax: (2) 84880 or financials@admin.ox.ac.uk

Version control:
1 August 2009: All process pages reformatted and reorganised as part of the Finance website review. Process Summary and Documents, Forms & Reports sections added. Financial controls moved to separate Key Financial Controls page. Check Correct Payment Route - new page added. Direct link to Purchasing Equipment over £100k added. Establish Purchase Route - formerly Order Goods and Services renamed to enable access to various purchasing routes. Advice on Purchasing Activity Register changed. Advice on hazardous materials added.