Purchase to Pay

Purchase to Pay Process Map: Identify Need for Buying Goods Purchase to Pay introduction Identify need for Goods Identify potential suppliers Purchasing Equipment over £100k Check correct payment route Tenders and Quotations Order goods/services Order with requisition No purchase requisition Using Marketplace Payment Requests Receive or Reject goods/services Manage invoices Open PO's and Invoices on hold Key Financial Controls

Check Correct Payment Route

Note: There are certain situations where choices should be made regarding payment before committing to a purchase.

Supplier is an individual

Depending on the nature of the payment and employment status of the individual, following the Purchase to Pay process may not be the most appropriate route. Refer to for guidance.

Payment will be non-sterling

Where payment will be non-sterling and meets the following criteria:

  • Over £50k
  • To be made 3 months – 2 years hence

A forward contract may be relevant. Refer to Foreign Currency Management for guidance.