Purchase to Pay

Purchase to Pay Process Map: Identify Need for Buying Goods Purchase to Pay introduction Identify need for Goods Identify potential suppliers Purchasing Equipment over £100k Check correct payment route Tenders and Quotations Order goods/services Order with requisition No purchase requisition Using Marketplace Payment Requests Receive or Reject goods/services Manage invoices Open PO's and Invoices on hold Key Financial Controls

Open Purchase Orders and Invoices on Hold

NOTE: No staff at the University should ever 'finally close' or 'close' any purchase orders on the Oracle Financials System. All Administrators are accountable for their department's open Purchase Orders and Invoices on Hold, and should take any necessary action on a regular basis.

Managing Invoices on hold

Departmental Administrators should manage Invoices on hold as documented on the Financials Support website, on a weekly basis.

Managing open Purchase Orders

Departmental Administrators should manage open Purchase Orders as documented on the Financials Support website, on a monthly basis.

Contact Details

For Further Information:
 Purchasing team (University access only)
Tel: 01865 (6)16022
Payments Team (University access only)
Tel: 01865 (6)16125

Oracle Financials Helpdesk
Tel: (2) 84800, Fax: (2) 84880 or financials@admin.ox.ac.uk