Purchase to Pay

Purchase to Pay Process Map: Identify Need for Buying Goods

No Purchase Requisition

The cost of the purchase is under £100 or on the List of Exceptions to Purchase Order Requisitioning (67kb)

Place the order with the supplier by telephone or manual requisition form, keeping a record of the purchase on a departmental system
When the goods/services have been received, log this on the departmental system
Alternatively, for one-off small purchases, consider if use of Petty Cash is appropriate.

Note: Purchase Orders will be required for purchases under £100 where the supplier specifically requires one, where a zero-rated certificate is required, or where hazardous or controlled goods are being purchased.

A departmental credit card is used to pay for the purchase

Card purchases must be logged, in line with the Regulations and application for a Departmental Credit Card (154kb)
Credit card statements must be sent to the Accounts Payable team no later than 20 days from the statement date