Purchase to Pay

Purchase to Pay Process Map: Identify Need for Buying Goods Purchase to Pay introduction Identify need for Goods Identify potential suppliers Purchasing Equipment over £100k Check correct payment route Tenders and Quotations Order goods/services Order with requisition No purchase requisition Using Marketplace Payment Requests Receive or Reject goods/services Manage invoices Open PO's and Invoices on hold Key Financial Controls

Tenders and Quotations

Depending on the level of expenditure involved, there is a varying requirement for Purchasing involvement, the need for tenders, or the number of quotations to be obtained.

Note: Purchasing Equipment over £100k (Capital)
Refer also to Purchasing Equipment over £100k for specific guidance before proceeding with such purchases.

All equipment transactions over £25k must be recorded as an asset on the University's Fixed Asset Register.

Tenders

For purchases over £100k the tender process is managed by the Purchasing team. For further information on the tender process contact the Purchasing Team on tel: (6) 16042.

For purchases between £25k and £100k departments can either run their own tender or contact the Purchasing Team for assistance.

Quotations

For purchases under £25k refer to the purchasing thresholds.