Identify Potential Supplier(s)

Purchase to Pay Introduction Identify Need for Goods or Services Purchasing Equipment over £100k Identify Potential Suppliers Check Correct Payment Route Tenders and Quotations Establish Purchasing Route No Purchase Requisition Order via Marketplace Payment Requests Receive (or Reject) Goods or Services Manage Invoices for Payment Open POs/Invoices on Hold Process Controls

1. Investigate availability internally (within the University)

Where appropriate you should first consider if the goods/services are available within your department, e.g. from a store.

Alternatively, another department may be able to supply the goods/services through Internal Trade.

2. Consider existing external suppliers

University agreements have been set up with a range of suppliers, offering highly discounted prices. It is recommended that these are considered first. Refer to the Preferred Suppliers and Contracts listing for details. Alternatively, on the R12 Marketplace, you can search through the catalogues of all of the University's suppliers.

If you cannot identify a suitable supplier from these lists an appropriate supplier may already be set up on Oracle Financials.

3. Consider need for new supplier

Where no existing supplier is relevant for your needs, consideration should be given to:

  • The financial viability of the new supplier
  • Supplier's acceptance of the University's terms and conditions
  • Value for money offered by the supplier

Where a new supplier is required you will need to complete and submit a Prospective Supplier Registration Form or email it to the supplier to complete.

Once submitted from either route, this form will automatically forward to Purchasing.

4. Further Considerations

Further requirements must be satisfied for purchases of equipment over £100k otherwise, check the correct payment route for all other types of purchase.