Open Purchase Orders and Invoices on Hold

Purchase to Pay Introduction Identify Need for Goods or Services Purchasing Equipment over £100k Identify Potential Suppliers Check Correct Payment Route Tenders and Quotations Establish Purchasing Route No Purchase Requisition Order via Marketplace Payment Requests Receive (or Reject) Goods or Services Manage Invoices for Payment Open POs/Invoices on Hold Process Controls

 

NOTE: No staff at the University should ever 'finally close' or 'close' any purchase orders on the Oracle Financials system. All Administrators are accountable for their department's open purchase orders and invoices on hold, and should take any necessary action on a regular basis.

Managing Invoices on hold

Departmental Administrators should manage Invoices on hold as documented on the Financials Support website, on a weekly basis.

Managing open Purchase Orders

Departmental Administrators should manage open Purchase Orders as documented on the Financials Support website, on a monthly basis.

The Departmental Administrator has overall responsibility for ensuring that their department follows the approved ordering process, ensuring that supplier payments are appropriately authorized, and seek value for money from suppliers.